Venue Manager

JOB DESCRIPTION: VENUE MANAGERThe Venue Manager (VM) will manage all aspects of TwoFortyThirty, a unique New York City Private Venue & Art Gallery. The VM will work alongside the Managing Partner, Michael Cerbelli, as well as the Managing Director, to oversee a portfolio of high-end events. The ideal candidate must work independently and professionally, communicating directly with clients to plan and execute corporate, social, and brand events, as well as TV & Movie Productions, and non-profit events, to name a few.The VM is responsible for leading the sales development, event planning, and execution of events that take place at TwoFortyThirty, while also ensuring that the venue is kept in pristine condition. Having the ability to multitask, delegate, and follow up will be a major key to success. The VM will be working alongside team members, clients, and strategic partners to drive an event from brief to delivery. They must be creative and enjoy working within a small, dynamic environment that is fast-paced and demanding, yet fulfilling.The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication and organizational skills, while having the ability to maintain a realistic balance among multiple priorities and be quick to reply to leads and client needs. They will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.The VM will lead all scheduled events, projects, vendors, and resources, while sourcing the right talents, both internally and externally, to fulfill projects to the highest standards. They create timing plans and budgets within our time and tracking system, assume responsibility for the review and approval process of creative output, and ensure the projects they own will run on time and within budget.The premier candidate will need to be great with creative teams and vendors alike, hardworking, and passionate about creativity and producing the best events. Someone who really respects and understands that although creativity needs freedom, it also needs to follow a framework and process to allow it to thrive.The VM should have an owner’s mentality while having meticulous attention to detail and be responsible for the overall look and feel of TwoFortyThirty. They should have excellent communication and organizational skills, understand the importance of the profitability of projects for the agency, and will need to prove themselves as organized in the day-to-day running of multiple prestigious projects. They will also be responsible for attending networking events to help drive the sales and inquiries that TwoFortyThirty requires.Most importantly, this role requires a courteous, positive, and high-energy individual with great people skills. We value hard work, and we want to have fun doing it.Responsibilities include, but are not limited to:Venue & Operational ManagementDevelop and maintain strategic partner and vendor relationshipsOrder and maintain event inventory to ensure the venue is at its peak appearanceOversee and manage all events hosted at TwoFortyThirty, including assisting clients with all event activities related to TwoFortyThirty such as vendor management and referrals, security, cleaning, event set-up, etc.Coordinate details of events to determine and ensure event-related requirements are met regarding security, AV, equipment, and maintenanceHandle all areas of event development and execution, including concept development, budget management, site selection, contract negotiations, vendor management, décor, audiovisual, food and beverage, activities, entertainment, agenda development, COIs, etc. for all eventsPrepare planning documents such as timeline, production schedule, and floorplansServe as a liaison and point of contact with vendors on event-related mattersAttend and lead client meetings, conference calls, and site visitsAssist with managing on-site production and clean-up for eventsCoordinate suppliers, handle client queries and troubleshooting on the day of the event to ensure that all runs smoothlySchedule the support team to assist at events, while staying within budgetIndependently oversee the planning of all types of events to meet client goalsAssist the Cerbelli Creative event team and other TwoFortyThirty occupants with any of their venue needs, such as client meetings, showings, tastings, and similarFully responsible for all artwork, lighting, music, additional technology, and equipmentAssist with various tasks within the building, such as organizing catering kitchens, inventories, and the basement; scheduling maintenance staff for projects; escorting maintenance staff through the building, etc.Working knowledge around Certificates of InsuranceAssist with getting the rooftop permitted in 2027Be on-site for all events, including load-in and load-outManage, oversee, and be accountable for the venue’s full-time PorterEnsure that the venue looks and feels the same every dayProvide Porter with projects and confirm completionMaintain the standards TwoFortyThirty always requires of its brandSales & MarketingWork with the Managing Director to develop sales, marketing, and financial plans, as well as materials and goals for the venueActively solicit and secure new clients, via online and in-personManage venue and individual event budgets and reconciliationsDirect and execute sales strategies and sales goals, while overseeing client interaction throughout each event cycleEffectively design, produce, and manage social and corporate events from concept to completion, including proposal writing, verbal proposal presentation, production and planning, and event day executionKeep track of upcoming deadlines, events, and agenda items that require actionFully responsible for the entire building calendar, thus avoiding any double bookingsAssist with organizing special events including scheduling and liaising with external service providers to coordinate facilities, equipment, and set-upConduct research prior to site visits, and find resources to help clients make decisions about event possibilities within the venueMaintain the integrity of the brand while creating more brand awarenessOther duties as directed and required by the Managing DirectorQualificationsTHREE to FIVE years minimum of producing high-end events and leading venue salesProven track record of producing multiple complex projects / events at onceExperience with venue operations and building knowledgeAbility to work long days, evenings, weekends, holidays, and/or 6-day workweeks, when required, based on the overall needs of the businessRequires occasional lifting of up to 40 pounds in weight, 10 pounds frequentlySubject to wet floors, temperature extremes, and excessive noiseAbility to work in a fast-paced environment & handle multiple projects simultaneously and promptly, while maintaining strong attention to detail and accuracyAbility to "paint a picture" using words, graphics, and photographs for clientsProficient in using the latest versions of Microsoft Word, Excel, and PowerPointAbility to navigate complex environments & help build relationships with stakeholdersProven success in the ability to lead and motivating a teamExceptional verbal and written communication skillsProven contacts or relationships with potential event venue clients or production companies that represent clientsThe ability to handle multiple tasks with organization and accuracyProven strong negotiating skillsKnowledge and experience of virtual event production – platforms, industry trends, new and innovative technologiesExceptional people skills, with the ability to inspire confidence and trust, and to convey integrity and experienceFlexibility, patience, and an ability to deal diplomatically with any situationExperience dealing with celebrities and high-net-worth individualsPersonal Attributes: A creative being, excited about brainstorming new and innovative events, themes, and designsMust be a creative, detail-oriented, “People Person” capable of working on multiple projects simultaneouslyMust be team-oriented, outgoing, and extremely motivatedFlexibility, patience, and an ability to deal diplomatically with any situation.Ability to interact with internal & external customers in a friendly & professional mannerHospitality and customer service mindset with a desire to serve clients and vendorsOperates with an ownership mentality; a true self-motivatorPreferredServSafe or NYC Health Dept. CertificationATAP CertificationStrong Network and/or Social FollowingA Lover of the ArtsAn Eye for Style, Décor, Lighting, etc.Understands TechnologyTechnical KnowledgeZoom, WebEx, Microsoft Teams, Google Meet, & other virtual conference platformsKeynoteMicrosoft Office (Word, Excel, etc.), Teams, SharePoint, OneDriveQuickBooks / Accounting SoftwareDigital Marketplaces / Venue & Event PlatformsAn understanding of Google AdWords, SEO/GEO/AEODue to the nature of this position and its overall responsibilities to the venue, this role is 100% ON-SITE and occasionally requires nights, weekends, and holidays to be worked.EOE/AA/M/F/Vets/DisabledThis job description is not all-inclusive. In addition, management reserves the right to amend this job description at any time.Compensation$91,000 (this is a set rate)Commissions / “On-Site Event Pay”End-of-Year Bonus (Future will be Profit Sharing)MacBook ProvidedAnnually: 15 Vacation/PTO, 8 Sick Days, Holidays, & Office ClosuresEligibility for Healthcare and 401k (with a company match up to 3.5%) after an introductory periodBi-Weekly Payroll