VP – Administrative & Governance Affairs

VP – Administrative & Governance Affairs

Job Title: Vice President, Administrative & Governance AffairsReports To: CEO AssociateThe VP of Administrative & Governance Affairs leads four functional pillars Human Resources, Legal Affairs, Governance & Corporate Affairs, and Training & Education ensuring the organization operates with strong governance, legal compliance, workforce capability, and institutional knowledge in a highly regulated pharmaceutical environment.

This role reports to executive leadership/the Board and is accountable for the performance of four functional managers and their teams, while personally owning board relations, enterprise governance policy, and cross-functional regulatory alignment (FDA, EMA, GxP).Key ResponsibilitiesPeople LeadershipDirectly manage and develop four functional Managers (HR, Legal Affairs, Governance & Corporate Affairs, Training & Education), setting goals, conducting performance reviews, and building succession plansSet the annual operating plan and budget across all four functions and monitor delivery against KPIsFoster a unified culture across administrative and governance functions, ensuring consistent policy application company-wideGovernance & Corporate Affairs (oversight of Manager, Governance & Corporate Affairs)Serve as principal liaison to the Board of Directors and relevant committees (Audit, Compliance, Risk)Ensure governance practices align with pharma regulatory frameworks (FDA, EMA, ICH, GxP)Oversee corporate records, disclosures, and conflict-of-interest policies (KOL engagements, investigator relationships)Oversee compliance with Sunshine Act reporting and industry marketing codes (PhRMA, EFPIA)Legal Affairs (oversight of Manager, Legal Affairs)Ensure legal review of contracts, licensing agreements, and R&D/CRO partnershipsOversee management of litigation risk, IP protection, and regulatory legal exposureCoordinate with external counsel on M&A, clinical trial agreements, and product liability mattersHuman Resources (oversight of Manager, Human Resources)Oversee workforce planning, compensation strategy, and HR policy for administrative/governance staff and broader alignment with company HR practicesEnsure HR compliance with employment law across relevant jurisdictionsSupport leadership on organizational design and talent retention for regulated-function rolesTraining & Education (oversight of Manager, Training & Education)Ensure GxP-mandated training programs are current, tracked, and audit-readyOversee onboarding and continuing education for compliance, governance, and regulatory topicsPartner with Quality Assurance on inspection-readiness trainingStrategic & Cross-FunctionalRepresent the organization in industry governance forums (PhRMA, BIO) and regulatory engagementsPrepare consolidated board/executive reporting spanning governance, legal, HR, and training metricsSupport due diligence and integration planning during M&A, licensing, or strategic partnershipsQualificationsEducationBachelor's degree required; MBA, JD, or advanced degree in life sciences/health policy strongly preferredExperience12–15+ years in progressively senior roles spanning governance, legal, HR, or compliance leadership5+ years managing multiple functional teams/managers simultaneously, ideally in pharma/biotechDemonstrated board-level and regulatory body interaction (FDA, EMA)Experience overseeing GxP training programs and audit readinessSkills & CompetenciesCross-functional leadership — able to credibly direct HR, Legal, Governance, and Training managersDeep knowledge of pharma governance/compliance frameworks (GxP, Sunshine Act, PhRMA Code)Strong budget and resource management across multiple departmentsExcellent board-level and executive communication skillsHigh discretion in handling confidential legal, HR, and clinical informationCertifications (preferred)CCEP / CCEP-I (Compliance & Ethics)Regulatory Affairs Certification (RAC)