Warehouse Assistant

The Warehouse Assistant will be responsible for supporting day-to-day warehouse operations, including receiving, storing, issuing, and dispatching inventory and supplies. This role ensures physical stock accuracy, timely order fulfillment, and clean record-keeping using digital systems and Microsoft Excel.Key Responsibilities1. Receiving, Issuance & Order FulfillmentInbound Handling: Receive incoming shipments (packaging materials, display materials, and general supplies) from suppliers.Verification: Check received items against purchase orders, delivery notes, and shipping documents to confirm correct quantities and condition.Order Preparation: Pick, pack, and prepare items accurately and on time according to approved department or customer requests.Outbound & Issuance: Issue materials to authorized internal departments, stores, and external shipping parties. Assist with loading and unloading shipments as required.2. Inventory Control & ReconciliationStock Tracking: Maintain organized stock storage and record all incoming/outgoing transactions promptly.Audits & Counts: Perform regular physical stock counts (daily/weekly) as well as periodic and year-end inventory audits.Discrepancy Resolution: Reconcile physical stock against system and spreadsheet records; investigate variances, identify root causes, and report findings to the Warehouse Supervisor.Stock Health: Monitor minimum reorder levels, flag slow-moving or excess inventory, and track stock consumption trends.Disposal Support: Assist in identifying and handling damaged, obsolete, or unusable items following company authorization protocols.3. Record Keeping & Excel Data ManagementDocumentation: Complete and organize documentation related to receiving, shipping, returns, and inventory adjustments.Tracker Maintenance: Update daily stock registers, inventory trackers, and movement logs.Spreadsheet Proficiency: Utilize Microsoft Excel to maintain clear records, using essential functions such as SUM, IF, SUMIF/SUMIFS, filtering, sorting, and lookup tools (VLOOKUP / XLOOKUP).Audit Readiness: Keep records updated and readily available to support internal and external financial/inventory audits.4. Warehouse Organization & SafetySystematic Storage: Ensure all materials are placed in designated, properly labeled locations for easy identification, retrieval, and stock rotation (FIFO where applicable).Workplace Safety: Maintain a clean, orderly, and hazard-free warehouse environment in compliance with safety standards and company policies.Equipment Use: Safely operate warehouse handling equipment and consistently use required Personal Protective Equipment (PPE).5. Interdepartmental CoordinationCross-Functional Support: Collaborate with Procurement, Finance, Retail Operations, and other departments regarding material availability, delivery status, and stock requests.Communication: Promptly escalate damaged deliveries, unusual stock movements, or inventory discrepancies to supervisors.Required Qualifications & SkillsExperience: 1–3 years of hands-on experience in a warehouse, stockroom, or logistics environment.Excel Skills (Mandatory): Minimum basic-to-intermediate proficiency in Microsoft Excel (data entry, basic formulas, filters, SUMIF, and VLOOKUP/XLOOKUP).Inventory Management: Basic understanding of stock control procedures, receiving protocols, and inventory audit techniques.Detail-Oriented: High accuracy in counting, documentation, and data entry.Physical Capability: Ability to lift, move, and arrange packages or supplies, as well as stand/walk for extended periods.Communication: Clear verbal and written communication skills for cross-departmental coordination.Teamwork & Safety: Strong collaborative mindset and commitment to workplace safety protocols.