Administrative & Logistics Coordinator

About The RoleOur client, an events-focused organisation in Dubai, is looking for an Administrative & Logistics Coordinator to join their team on a full-time or part-time basis, starting as soon as possible.This is not a traditional secretarial role. You will keep the team's day-to-day running smoothly, covering everything from diaries and meetings to international shipments, event travel and supplier orders. You will:Keep calendars, meetings and office systems organisedGet shipments and deliveries to where they need to be, on timeMake sure team members travelling to events have their flights, hotels and plans in placeManage supplier quotes, orders and follow-upsYou will often be juggling several tasks at once and will be trusted to manage your own workload with minimal supervision. The role suits someone highly organised, proactive and confident taking ownership of a wide range of admin and logistics tasks.Key ResponsibilitiesAdministration and Diary ManagementManage calendars and diaries for the teamCoordinate internal and external meetingsHandle day-to-day office administration, keeping systems, records and supplies in orderShipping and LogisticsArrange international shipments and deliveriesLiaise with couriers and logistics providersTrack items through to delivery and resolve any issues along the wayEvent TravelBook flights, hotels and travel for team members attending eventsKeep all travel plans organised and up to dateSupplier CoordinationRequest quotes from suppliers and place ordersFollow up on deliveries to make sure everything arrives as agreedWorkload ManagementPrioritise and manage several tasks at once to deadlinesWork independently with minimal supervisionRequirementsRequirementsExcellent written and spoken EnglishStrong attention to detail and a high level of organisationProven ability to manage several tasks independently and to deadlinesA proactive, confident approach to problem-solvingProficiency with standard office software (email, calendars, Microsoft Office or Google Workspace)Ideal BackgroundPrevious experience in an administrative, logistics or coordination roleExperience arranging international shipments and event travel is a strong advantageExperience in the events industry is a strong advantageLanguagesEnglish (excellent written and spoken): requiredWorking ConditionsFull-time or part-time: Both options are availableStart date: As soon as possibleBased in Dubai: The role is based in Dubai