Administrative Assistant

About Our FirmWe are a small, family-owned Certified Public Accounting (CPA) firm that has proudly served the Pittsburgh community for 53 years. We value professionalism, personal relationships, confidentiality, and providing excellent service to our clients. We are seeking a friendly, organized, and dependable Administrative Assistant / Receptionist to join our team and help ensure the smooth day-to-day operation of our office.This position is ideal for someone who enjoys working with people, takes pride in being organized, and understands the importance of creating a welcoming and professional environment.Position ResponsibilitiesAnswer, screen, and direct incoming phone calls in a courteous and professional manner.Schedule appointments and assist with calendar management.Greet and direct clients and visitors, providing a welcoming first impression.Maintain a clean, organized, and presentable reception area.Provide accurate and helpful information to clients in person, by phone, and via email.Perform general clerical duties, including filing, photocopying, faxing, and document preparation.Assist with assembling tax returns and other client documents.Prepare mailings and assist with various administrative projects.Help maintain organized and well-stocked office and common areas.Provide general administrative support to the accounting team as needed.Handle sensitive client information with the highest level of confidentiality and discretion.Qualifications and SkillsThe ideal candidate will possess the following qualifications and attributes:A positive attitude and a friendly, professional demeanor.Excellent interpersonal, verbal, and written communication skills.Strong organizational skills and attention to detail.Ability to multitask, prioritize responsibilities, and meet deadlines.Excellent time management skills and the ability to take initiative.Strong judgment and the ability to adapt to different situations appropriately.Good analytical, critical-thinking, and problem-solving skills.Ability to develop and maintain positive working relationships at all levels of the organization.A strong commitment to confidentiality, ethical conduct, and professionalism.Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.A high school diploma or equivalent is required.Schedule and HoursFull-time, Monday through FridayRegular office hours: 8:30 a.m. – 5:00 p.m.Extended hours are required during tax season, February 1 through April 15. Employees should expect to work an additional three hours per day on three days each week, as well as Saturdays during this period.Flexibility and a willingness to assist the team during our busiest time of year are essential.Compensation and BenefitsCompetitive Wage Health insurance available after 90 days of employment.Profit-sharing opportunity available after one year of service.Paid time off (PTO).Sick time.Free parkingHow to ApplyIf you are dependable, detail-oriented, personable, and enjoy working in a professional yet personal office environment, we would love to hear from you.Please email your resume to Lindseybarrowman@pmhacpas.com for consideration.Join a well-established, family-owned Pittsburgh CPA firm with more than five decades of experience serving its clients and community.