Administrative Assistant

Associa BC is looking for a full-time, permanent Administrative Assistant to supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.Duties Organizes and prepares printing and mailing of various letters, minutes, notices relating to association businessSpell checks and verify office standard format documents prior to printing and mailingEmailing of the association letters, minutes and notices as requiredUses company software to generate homeowners' address for mailing documentsCoordinates outgoing mail transmittal to Canada Post and courier companyResponsible in the ordering of office supplies for the various Departments. Makes supply stocking and distributionCoordinates management and association ordering of office supplies as neededReviews and confirms assigned invoices for management and association for paymentHelps Accountants and Managers reports charge of printing and postage to Association when requestedCalls technical supports and supplies of office equipmentCreates and updates BMC Mail office procedureReceives and responds to incoming calls and emails from homeowners and Managers. Follow through on various requestsUpdate's homeowner and association information in C3 and shared files when neededProcesses scanning and electronic filing as general office support when neededRelieves Reception Telephone operators on an as needed basisKeeps workspaces organized and maintainedThe preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positionsOther duties as assignedRequirementsKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient levelProfessional communication skills (phone, interpersonal, written, verbal, etc.)Professional customer service skillsKnowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)Interpretation and completion of verbal and/or written instructions at a proficient levelKnowledge of general office equipment (copier, phone systems, etc.)Knowledge of company policies, procedures, and formsConfidentiality and discretion in the performance of all dutiesTime management and time critical prioritization skillsBenefits37.5 hour work weekSalary range $36,000 - $38,000 per yearPaid vacationPaid Personal time offPaid Sick daysTwo additional paid Statutory holidaysExtended Health and Dental coverage, funded by employerLong Term Disability and Life insurance, funded by employeeBenefits Plus program for wellness Opportunity for career growth as we offer learning opportunities and we prefer to promote from withinA great team to work with - Certified "Great Place to Work" by employees' votes 7 years in a row!