Administrative Assistant

A company specializing in Residential Real Estate Marketing is seeking a qualified and detail-oriented Administrative Assistant to join its team and support the company's administrative, financial, and coordination activities.

Key Responsibilities

Handle and oversee day-to-day administrative operations to ensure smooth and efficient workflow.Prepare, submit, and follow up on Purchase Requests (PRs) and Purchase Orders (POs).Maintain and manage supplier records, invoices, budgets, and expense documentation.Coordinate effectively with internal departments, external parties, and affiliated group companies.Organize schedules, appointments, and regular meetings, prepare meeting minutes, and follow up on action items.Maintain and manage the company's contractual documentation and filing system, including partnership agreements, contracts, and other official documents.Prepare and maintain administrative and basic financial reports, with the ability to review and understand financial data.Handle official correspondence and ensure proper document control, filing, and archiving.Qualifications & Requirements:3–5 years of relevant experience in administrative support, office administration, or a similar role.Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.Hands-on experience in purchase requests, purchase orders, supplier management, and budget tracking.Strong administrative coordination and organizational skills, including meeting and schedule management.Experience in document control, contract administration, and records management.Basic financial knowledge and the ability to read and understand financial reports.Fluent in English (written and spoken).Diploma or Bachelor's degree in any discipline.Excellent organizational, communication, and multitasking skills, with strong attention to detail.Must be available to join immediately.