Administrative Coordinator

TMC Middle East is looking for an Administrative Coordinator to join a leading project management consultancy in the UAE. This is a dynamic, hands-on role at the heart of large-scale PMC operations, keeping complex projects and financial workflows running seamlessly. If you thrive in a structured, document-driven environment and take pride in operational precision, we want to hear from you.𝗟𝗼𝗰𝗮𝘁𝗶𝗼𝗻: Dubai / Abu Dhabi, UAE𝗖𝗼𝗻𝘁𝗿𝗮𝗰𝘁 𝗧𝘆𝗽𝗲: Full-time𝗪𝗼𝗿𝗸 𝗠𝗼𝗱𝗲: Onsite (strictly)Language : English and Arabic𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀- Register and maintain valuations, invoices, payment certificates, and project records across Oracle, SharePoint, and Excel, ensuring consistent data accuracy- Coordinate case registrations, upload and organise supporting documents, and keep the PMC master sheet up to date- Prepare and distribute daily, weekly, and monthly MIS reports and KPI dashboards; support reconciliation across multiple business streams- Monitor payment processing, invoicing workflows, and customer refunds, liaising with banks, contractors, government entities, and internal teams- Manage departmental correspondence, coordinate engineer and client inspections, and maintain physical and electronic archiving systems𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀- Bachelor's degree in Business Administration, Accounting, Finance, or a related field- Minimum two years of administrative or project coordination experience, preferably in a PMC, real estate, or construction environment- Proficiency in Oracle (financial or project modules) and advanced Microsoft Office skills, particularly Excel and SharePoint- Solid understanding of accounting principles, invoicing, and payment tracking workflows- Strong written and verbal English communication skills with the ability to manage multiple priorities and stakeholders simultaneouslyThis role is strictly onsite — please apply only if you are 100% comfortable with this arrangement. Candidates not aligned on work mode will not be considered.Notice period: Immediate joiners are preferred; candidates available within 30 days are welcome to apply. Those with a longer notice period should not apply at this stage.To apply, please send your CV to abishake.kosman@tmc-employeneurs.com. Due to high application volumes, only shortlisted candidates will be contacted. Please do not follow up on your application.