Administrative Project Manager

Job descriptionProject Manager Administration & FacilitiesExperience: 7 - 10 YearsRole PurposeTo drive project management, governance, AI-led transformation, budgeting, analytics, and process excellence across the Administration & Facilities function. The role will act as the PMO for the function, ensuring effective execution of initiatives, financial discipline, policy compliance, operational reporting, and stakeholder communication.Key ResponsibilitiesProject Management & GovernanceManage and track strategic projects, initiatives, and action items across Administration, Facilities, Travel, Security, and Workplace Services.Maintain project plans, risk registers, issue trackers, and governance reviews.Drive weekly, monthly, and quarterly functional reviews with stakeholders.AI & Digital TransformationIdentify and implement AI and automation opportunities to improve efficiency and service delivery.Drive adoption of digital solutions and track business benefits.Support innovation and continuous improvement initiatives across the function.Budget & Financial ManagementSupport annual OPEX and CAPEX budgeting, forecasting, and financial planning.Track budget utilization, accruals, commitments, and variances.Identify cost optimization opportunities and ensure financial compliance.SAP & ReportingUtilize SAP for budget tracking, purchase orders, invoice monitoring, cost-center reporting, and spend analysis.Prepare management reports and financial dashboards.Support monthly financial reviews and forecasting activities.Dashboarding & AnalyticsDevelop and maintain functional dashboards, scorecards, and MIS reports.Provide insights and recommendations through data analysis.Ensure timely and accurate reporting for leadership reviews.Policy, Process & QualityManage policy reviews, SOP updates, and governance documentation.Drive process standardization and operational excellence initiatives.Monitor compliance, audit actions, and quality metrics.Leadership CommunicationsPrepare executive presentations, governance packs, informative mailers, newsletters, and leadership updates.Communicate key achievements, policy changes, and transformation initiatives across the organization.Key DeliverablesAI Transformation RoadmapWeekly & Monthly Functional UpdatesLeadership Dashboards & MISProject Status ReportsBudget vs Actual ReportsSAP Spend & Cost AnalysisGovernance Review PacksPolicy & SOP TrackerRisk & Issue RegistersExecutive Presentations & Communication MailersEducation & QualificationsMBA/PGDM or equivalent in Business Management, Operations, Finance, Facilities Management, or related discipline.PMP, Prince2, Agile, Six Sigma, or equivalent certification preferred.Preferred Profile: A highly organized and analytical professional with strong project management, financial acumen, SAP knowledge, and a passion for driving AI-enabled transformation, governance, and operational excellence within Corporate Services, Administration, and Facilities functions.For more insights, connect with SANJANA MEHRAEmail id: sanjana.mehra@coforge.com