Administrative Support Specialist

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership. The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Clearance Level - Active Secret Clearance Required to be considered for this roleAdministrative Support Specialist Tasks and Duties:Assist the HR Manager, Supervisors, and Leadership with the in-and-out processing of civilian employeesSupport the preparation of budget reportsProvide note-taking and administrative support for conferences and meetingsPrepare read-ahead materials and assist with logistical coordination for meetings and training conferences, including space, technical support, supplies, transportation, and other event needsIssue and manage building badges, control identification badges, and keys for assigned personnelTrack selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actionsMaintain accurate tracking of workload, facility assignments, student activities, instructor assignments, and other related tasksAssist in researching and ordering office supplies and basic materialsManage and organize correspondence for assigned componentsSupport vehicle officer in maintaining office vehicles and driving government vehicles when requiredMaintain and update travel and leave schedules for leadershipAnswer phone messages and forward appropriate messages to relevant partiesUpdate and submit briefing slides for release approval when applicableOrganize and schedule regular Teams meetings for leadership and staffTrack and manage BI inventory, including equipment and vehiclesUpdate recruitment calendars, including the external websiteFormat and update the Recruitment and Retention Plan as neededAssist in uploading resumes received from career fairs and by email to the applicant tracking system, managing a volume of 5 to 300 resumes depending on the eventDraft and send communication to candidates and applicantsCoordinate with event planners for the Summer Intern Recognition ceremonyManage updates to the Director Awards webpage, create deliberation requirements, and order plaques/trophies. Work with the Public Affairs Office to plan the Director Awards Annual CeremonySchedule and support Executive Review Panels for filling Defense Intelligence Senior Executive Service and Defense Intelligence Senior Level vacanciesReview HCMO Policies for grammatical accuracy before preparing them for the Director's signatureAdministrative Support Specialist Qualifications and Requirements:High school diploma or equivalentTwo years of relevant administrative and technical support experienceActive Secret ClearanceStrong oral and written communication skills, with a good command of the English languageProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office softwareStrong organizational skills with the ability to prioritize and manage multiple tasksExcellent attention to detail and ability to handle confidential informationPreferred Skills:Experience working with budget preparation and travel-related reportsExperience in event planning and coordinationFamiliarity with applicant tracking systemsKnowledge of government or defense-related processes and procedures is a plusAbout One Federal Solution:One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise-wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.