Assistant to Human Resources Director

Job Summary:The HR Director Assistant provides comprehensive executive, administrative, operational, and personal support to the HRDirector, ensuring the smooth management of both professional responsibilities and personal daily activities.This role is responsible for managing schedules, coordinating meetings, tracking assigned tasks, following up with HR teams, monitoring compliance with internal policies and procedures, and supporting the handling of HR-related violations.In addition, the position serves as a dedicated Personal Assistant to the HR Director, taking care of personal arrangements, including meals, transportation, travel arrangements, appointments, personal errands, and other day-to-day needs.The ideal candidate is highly organized, proactive, detail-oriented, discreet, and service-minded, with the ability to anticipate the Director's needs, manage multiple priorities, and ensure both business and personal matters are handled efficiently and confidentially.

Key Responsibilities

1. Personal & Executive Assistance- Provide daily personal and administrative support to the HR Director, ensuring both personal and professional activities run smoothly.- Manage and organize the Director's calendar, meetings, appointments, and daily schedules, including timely reminders of important events and deadlines.- Assist with personal arrangements such as meals, restaurant reservations, transportation, shopping, appointments, and other personal errands as requested.- Coordinate business and personal travel arrangements, including flights, accommodation, transportation, and travel itineraries.- Handle communications, emails, bookings, and other administrative matters on behalf of the Director when required.- Prepare meeting materials, documents, presentations, and correspondence as needed.- Proactively anticipate the Director's daily needs and provide timely assistance with discretion and confidentiality.2. HR Team Coordination & Support- Assist the HR Director in coordinating daily HR activities and following up on tasks assigned to different HR team members.- Keep track of ongoing tasks, deadlines, and pending matters, providing friendly reminders and regular updates when needed.- Support the review of HR documents and internal processes to ensure accuracy, completeness, and alignment with company procedures.- Assist in following up on HR-related concerns, policy violations, and employee matters, including collecting information and preparing relevant documentation as instructed.- Coordinate with HR team members to gather reports, updates, and other information requested by the HR Director.- Take meeting notes, track key action items, and highlight matters requiring the Director's attention.

Job Requirements

• Bachelor's degree in Business Administration, Human Resources, Management, or a related field.- Minimum 3 years of experience as a Personal Assistant, Executive Assistant, HR Assistant, or in a similar administrative support role.- Good command of English, both written and spoken, with strong communication and interpersonal skills.- Proficient in Microsoft Office, Google Workspace, and other common administrative tools.- Strong organizational and time management skills, with good attention to detail and the ability to handle multiple tasks efficiently.- Proactive, responsible, service-minded, and able to anticipate needs and provide thoughtful assistance.- Professional, discreet, and trustworthy, with a strong commitment to confidentiality.- Flexible and adaptable to changing schedules, priorities, and occasional last-minute arrangements.- Willing and able to travel frequently with the HR Director, both domestically and internationally, with flexibility regarding work location and travel schedules.- Understanding of HR operations, internal procedures, and employee relations is an advantage.