Audio Visual Project Manager – Event Production

AV Project Manager - Event Production

Location: Royal Productions main office, Metairie, LA (New Orleans area), with regular travelReports to: Executive Director of Events & TechnologyCompensation: Competitive salary based on experience, plus benefitsRoyal Productions is hiring an AV Project Manager to own the production side of our events, from the day a show is sold until the last case is back on the warehouse shelf.

You’ll work hand in hand with our sales team, scenic team, warehouse and every other department to deliver shows that run without a hitch.This is a production management role, not a sales role. You’ll help build the drawings, the schedules and the labor plan. Then you’ll travel to site and run the show as the crew’s lead contact. When the truck is open and the clock is ticking, you’ll grab a case and help with set and strike. You’re just as sharp at a desk as you are on a show floor.About Royal ProductionsRoyal Productions has been producing live events since 1987. We’re a fast growing national AV and event production company headquartered in the New Orleans area. We run in-house AV programs at hotel properties across the country, plus a road show division that takes productions wherever our clients need them.Our people take pride in the details, back each other up, and care about getting it right for the client every single time.What You’ll DoOwn the show from sale to strikePartner with the sales team from the first client conversation through final invoice, turning what was sold into a production plan that can actually be built and runReview proposals and orders for technical accuracy, flag gaps early, and keep scope, gear and labor in line with what the client is paying forLead production meetings, site visits and client calls on the technical side of the eventTrack every change that comes in before and during the show, and document and communicate it to the right peopleBuild the planCreate and update event drawings, floor plans, stage plots and room layouts (CAD, Vectorworks or similar)Build production schedules, load-in and load-out timelines, run-of-show support documents and crew call sheetsPlan and coordinate labor (crew counts, positions, call times, travel and lodging) with an eye on labor cost and marginCoordinate with outside vendors, venues and hotel partners on power, rigging, dock access, union rules and logisticsBring every department togetherWork with the scenic team on set pieces, staging and branded elements so they fit the drawings, schedule and budgetWork with the warehouse team on pull lists, prep, staging, trucking and returns, so gear is tested, packed and counted before it shipsKeep sales, scenic, warehouse, crew and the client on the same page with clear, timely communicationLead on siteTravel to events and serve as the on-site lead contact for the crew and the client’s production point personRun load-in, rehearsals, show days and strike, solving problems in real timeGet hands-on: help with set, strike, cabling and troubleshooting whenever the show needs itHold the crew to Royal’s safety standards and SOPsClose it outReconcile labor hours, equipment and any loss or damage after each showSubmit accurate show reports, timesheets and change-order details so billing is rightDebrief with sales and operations on what went well and what to do differently next timeWhat You BringRequired3+ years in live event or AV production, including at least 1 year leading crews or managing shows (as a project manager, production manager, show lead, or senior technician ready to step up)Strong working knowledge of audio, video, lighting, staging and power distribution, and how they come together in a roomExperience building event drawings and floor plans in CAD, Vectorworks or similar softwareProven ability to manage multiple shows and deadlines at the same time without dropping detailsExcellent organization and clerical skills: clean paperwork, accurate schedules, organized files and follow-through on every emailClear, calm communicator with clients, sales, crew and vendors, especially under pressureComfortable with Microsoft Office or Google WorkspaceValid driver’s license and the ability to travel regularly, including overnight and multi-day tripsNice to haveExperience in hotel or in-house AV, and with corporate meetings, conferences and general sessionsExperience coordinating scenic, staging or set buildsFamiliarity with warehouse operations, gear prep and trucking logisticsExperience with union labor and venue rulesBackground with event management or rental softwareSchedule, Travel and Physical RequirementsBased out of our main office in Metairie when not on siteRegular travel to events across the U.S., with per diem and lodging provided on out-of-town showsEarly mornings, late nights, weekends and holidays as shows requireMust be able to lift and move up to 50 lbs, stand for long periods, climb ladders, and work in loading docks, ballrooms and warehouse settingsWhy RoyalReal ownership of your shows from start to finishA national footprint with a wide range of events, venues and clientsA growing company with room to grow with itCompetitive pay and benefits