AV Project Manager – Audiovisual Systems Integration

Project Manager, Audiovisual (AV)Department: Audiovisual Design, Engineering & IntegrationJob Type: Full-timeReports To: AV Department ManagerTravel: As required, including project site visits and extended installation and commissioning periodsHours: 8:30am - 5pmHybrid: 3 days in office and 2 days work from homeTravel: Mostly across the US. At site about 1-2 daysAbout the RoleWe are seeking an experienced Audiovisual (AV) Project Manager to oversee the planning, coordination, and delivery of audiovisual integration projects for museums, visitor centers, corporate environments, exhibitions, and other cultural destinations. The successful candidate will be responsible for ensuring AV project deliverables are completed on schedule, within scope, and within budget. Working closely with clients, designers, general contractors, subcontractors, AV engineers, and installation teams, the Project Manager will coordinate project activities across multiple phases, from design and engineering through installation, commissioning, and final system turnover. This role requires strong organizational skills, sound technical judgment, creative problem-solving abilities, and the capacity to manage competing priorities in a fast-paced environment.Key Responsibilities1. Design and Engineering CoordinationManage AV system development throughout all project phases.Participate in project kickoff and design review meetings to identify AV requirements, scope gaps, risks, and dependencies.Prepare and submit Requests for Information (RFIs) as needed.Manage AV submittals through Procore or similar construction management platforms.Track project deliverables, including owners, deadlines, status updates, and revisions.Review submittal packages for quality and completeness before submission and coordinate revision cycles.Maintain accurate project documentation and AV master workbooks.Compare equipment schedules and project estimates to identify discrepancies and potential cost impacts.Coordinate infrastructure requirements, including power, data, conduit, cable pathways, rack space, blocking, and heat loads, with architects, general contractors, electrical contractors, and IT teams.Assist with pre-installation system testing and ensure test results are properly documented.2. Installation and CommissioningCoordinate equipment shipping, delivery schedules, and site readiness in collaboration with the project coordinator.Develop installation plans by project phase and gallery, identifying schedule risks and external dependencies.Coordinate with site supervisors, AV installation crews, and subcontractors to ensure installation activities proceed according to plan.Monitor installation progress and ensure regular progress reports are completed and distributed to relevant stakeholders.Collaborate with media partners during commissioning to ensure system requirements are met.Support final testing, system turnover, and project closeout activities.3. Scheduling and Project ReportingDevelop and maintain AV project schedules, integrating key milestones into the overall exhibit and construction schedules.Track project tasks, responsibilities, deadlines, and completion percentages.Forecast staffing and resource requirements across multiple concurrent projects.Monitor project progress and communicate schedule changes, risks, and dependencies.Prepare regular progress reports and maintain accurate project records.4. Budget and Financial ManagementTrack equipment, labor, subcontractor, and other project expenses against approved budgets.Review supplier and subcontractor invoices against equipment received and work completed.Identify, document, and monitor budget variances and potential cost impacts.Prepare and manage change orders, including pricing and supporting documentation.Maintain accurate cost records and protect the organization's contractual and financial interests throughout the project lifecycle.Qualifications and Requirements3–5 years of experience managing audiovisual integration projects, preferably in museums, exhibitions, themed entertainment, or related industries.Ability to interpret AV system drawings and technical documentation, including architectural, electrical, and construction drawings.Strong understanding of AV systems and technologies, including:Projection systems and digital displaysVideo walls and interactive touchscreensMedia players and playback systemsAudio systems and control systemsAV-over-IP networkingAdvanced proficiency in Microsoft Excel, including structured workbooks, project tracking, and dashboards.Working knowledge of Microsoft Project and Microsoft Word.Experience with Procore or similar construction management software is an advantage.AVIXA Certified Technology Specialist (CTS) certification is preferred; Project Management Professional (PMP) certification is an asset.Excellent organizational skills, attention to detail, and the ability to manage tight deadlines.Strong communication, coordination, and stakeholder management skills.Ability to build productive working relationships with clients, engineers, installers, contractors, and other project stakeholders.Willingness and ability to travel to project sites, including extended periods during installation and commissioning.Key CompetenciesCommunication and collaborationIntegrity and accountabilityTolerance for ambiguityPlanning and organizationAttention to detailTechnical judgment and problem-solvingSchedule, scope, and budget managementWhat We Offer401(k) retirement plan with company matchHealth insuranceDental insuranceVision insurancePaid time offJoin our team and help bring immersive exhibits and engaging visitor experiences to life through innovative audiovisual technology.