CEO Office Manager

Key Responsibilities

• Manage and prioritize the CEO’s calendar, appointments, commitments, and daily schedule.
• Coordinate domestic and international travel arrangements and executive engagements.
• Handle incoming calls, emails, correspondence, and stakeholder communications with professionalism and confidentiality.
• Coordinate executive and board meetings, including agendas, documents, minutes, action items, and follow-ups.
• Follow up on projects, assignments, deadlines, and decisions delegated by the CEO.
• Conduct research and prepare reports, summaries, presentations, and executive briefs.
• Maintain confidential electronic and hard-copy records and ensure effective document management.
• Oversee the CEO’s office operations, administrative staff, office supplies, and service providers.
• Follow up on charitable and CSR cases while maintaining strict confidentiality.

Requirements

• 5–7 years of experience as an Executive Assistant, Personal Assistant, or Office Manager, preferably supporting C-level executives.
• Excellent organizational and time-management skills with the ability to prioritize under pressure.
• Strong written and verbal communication skills.
• High level of discretion, integrity, and confidentiality.
• Advanced proficiency in MS Office, including Word, Excel, PowerPoint, Outlook, and Microsoft Teams.
• Strong analytical, research, problem-solving, and negotiation skills.
• Proactive, detail-oriented, and capable of managing multiple priorities simultaneously.
• Excellent command of English.