Contracts Administrator

Key Responsibilities

• Administration of main contracts, subcontracts, purchase orders, and commercial agreements.
• Review contract documents, specifications, drawings, schedules, BOQs, and amendments.
• Maintain records of all contractual documents, correspondence, notices, and submissions.
• Monitor key contractual dates, obligations, deliverables, and notice requirements.
• Prepare contract registers, variation registers, claims and other commercial records.
• Ensure that contractual documentation are readily available for reference and audit purposes.
• Assist the Commercial Manager and Contracts Manager with contractual and commercial matters.
• Preparation of variation orders, claims, extensions of time, and other contractual entitlements.
• Assist in reviewing subcontractor claims, variations, and payment-related documentation.
• Monitor project correspondence to identify potential contractual or commercial implications.
• Assist in preparing contractual notices, letters, and responses.
• Support the preparation of commercial reports for management review.
• Maintain records relating to variations, delays, disruption, additional costs, and potential claims.
• Assist in gathering supporting documentation and evidence for claims and contractual submissions.
• Track the status of submitted variations and claims and follow up with relevant stakeholders.
• Assist with the preparation, administration, and monitoring of subcontract agreements.
• Maintain subcontractor documentation, payment records, variations, claims, and notices.
• Monitor subcontractor compliance with contractual requirements.
• Coordinate with Quantity Surveyor & Project Engineers regarding subcontractor commercial matters.
• Prepare regular contractual and commercial reports for the Commercial Manager and senior management.
• Maintain registers for contracts, variations, claims, notices, insurance, bonds, guarantees, and other contractual requirements.
• Ensure proper document control and maintain an organized electronic and physical filing system.
• Follow up with relevant stakeholders to ensure timely submission and closure of contractual matters. Qualifications
• Bachelor's degree in Quantity Surveying, Construction Management, Civil Engineering, Business Administration, Law, or a related discipline.
• Professional qualifications or certifications in Contract Management, Quantity Surveying, or Commercial Management would be an advantage.
• 3–5 years of relevant experience in contract administration within the construction industry.
• UAE/GCC construction experience is preferred.
• Experience working for a main contractor, subcontractor, or consultancy is desirable.
• Experience with FIDIC-based construction contracts is preferred.
• Experience in managing variations, claims, contractual correspondence, and subcontract administration is an advantage.