Contracts & Project Operations Specialist

Company Description ALPHADEEM is a leading project management company established in 1995, with a long-standing commitment to advancing management practices in Saudi Arabia. The organization focuses on enhancing management awareness and education by transferring knowledge and scientific expertise through collaboration with local and international specialists. ALPHADEEM continuously works to overcome sector challenges and support the professionalization of project management in the region. The company strives to stay aligned with technological developments and introduces modern systems to deliver best-in-class practices across the Kingdom.Job OverviewJob Purpose To manage and oversee projects awarded to the company by reviewing and analyzing tender documents and contracts, coordinating with Project Managers to develop operational plans and estimated budgets, monitoring project execution and financial and contractual performance, addressing deviations and risks, ensuring compliance with contractual requirements, and submitting periodic reports and recommendations to senior management.

Key Responsibilities

1. Project Handover and Contract Review

• Receive and review project files following contract award.
• Analyses tender documents, terms and conditions, technical specifications, scopes of work, Bills of Quantities (BOQs), and approved technical and financial proposals.
• Review award letters, purchase orders, contracts, and their amendments
• Identify contractual, technical, and financial obligations, as well as project execution and delivery milestones.2. Operational Planning
• Coordinate with Project Managers to develop and review operational and execution plans.
• Monitor the preparation and progress of project schedules and implementation plans.
• Follow up on the approval of project plans and budgets.3. Project Execution Monitoring and Performance Control
• Monitor project execution activities in coordination with Project Managers
• Track actual progress against approved plans, schedules, and milestones.
• Identify delays and performance deviations, analyse their root causes, and recommend corrective actions.
• Monitor operational challenges and coordinate with relevant departments to resolve them.4. Contract Preparation, Review, and Management
• Prepare, review, and manage contracts, agreements, and contractual amendments.
• Review subcontractor, supplier, and service provider agreements.
• Evaluate contractual modifications, Variation Orders (VOs), and Extension of Time (EOT) requests.
• Prepare and review official and contractual correspondence with government entities and clients.
• Monitor contractual closeout, release of guarantees, and fulfilment of final contractual obligations. 5. Project Financial Monitoring and Control
• Review payment certificates and verify their compliance with contracts and BOQs.
• Verify quantities, rates, amounts, taxes, and financial entitlements.
• Monitor the financial impact of contractual amendments, extensions, and additional works.6. Risk Management, Governance, and Compliance
• Identify and assess contractual, operational, and financial risks associated with projects.
• Ensure compliance with the Government Tenders and Procurement Law, its Implementing Regulations, and other relevant regulatory requirements.
• Develop monitoring and control procedures to enhance the efficiency of contract and project management. 7. Executive Reporting and Decision Support
• Prepare periodic executive reports on the overall status and performance of projects.
• Provide senior management with alternatives, recommendations, and proposed solutions.
• Follow up on the implementation of management decisions, directives, and corrective actions. Qualifications and Experience
• Bachelor's degree in Accounting, Business Administration, Engineering, Project Management, or a related field.
• Minimum of 3 years of relevant experience in contract management, project operations, or project monitoring, preferably with supervisory experience.
• Previous experience working on government projects in Saudi Arabia.
• Good knowledge of the Government Tenders and Procurement Law and its Implementing Regulations.
• Practical experience in contract analysis, scope of work review, and BOQ evaluation.
• Experience in developing and monitoring operational and project execution plans.
• Experience in reviewing payment certificates, claims, variation orders, and contractual extensions.
• Excellent Arabic communication skills and good command of English.