Document Controller

Job Purpose:Supports senior staff by managing complex scheduling, correspondence, and department coordination activities. Ensures high standards of documentation and internal service delivery.

Key Responsibilities

Manage high-volume calendars, including travel, meetings, and external coordination.Draft and proofread official correspondence and meeting materials.Handle department-level filing systems and shared drives.Track expense claims, budgets, and petty cash as directed.Organize events, meetings, and cross-functional workshops.Take accurate meeting minutes and follow up on action items.Coordinate communication with senior stakeholders and vendors.Supervise or guide junior secretaries in work allocation.Maintain department-level dashboards or reporting tools.Ensure adherence to branding and document standards.Values Alignment:Demonstrates ownership, discretion, and a proactive approach to supporting team needs with minimal supervision.

Qualifications

Diploma or equivalent; or related Field.5+ years of experience in administrative or secretarial roles.Excellent written English and professional communication.Familiarity with travel portals, expense systems, and formatting tools.