Event Specialist

Universal GenèveFounded in 1894, Universal Genève is an iconic Swiss watchmaking Maison celebrated for its rich heritage and timeless, functional elegance. Known as the “Couturier de la Montre”, the Maison unites technical excellence with refined design, crafting timepieces with the same precision, creativity, and attention to detail as a couture creation.Universal Genève lives between heritage classic and expressive modern, bringing together its rich heritage with a contemporary and expressive vision.Today, Universal Genève has relaunched its heritage brand. Its revival is shaped by exceptional timepieces and a commitment to offering a client journey that is seamless, personal, and elevated.At Universal Genève, every experience is crafted with intention. Every gesture, every interaction, every detail is tailored to the individual rather than the catalogue.Position Summary: The Event Specialist for Universal Geneve US & Canada is responsible for planning, coordinating, and executing events that reflect Universal Genève’s heritage and luxury positioning while supporting key business initiatives.The role currently focuses primarily on roadshow-style events and will continue to evolve as the brand grows across the Americas. This position will also support future activations, including POS events, product launches, and VIP experiences. The ideal candidate has a strong background in luxury or lifestyle events, excellent organizational and communication skills, and thrives in a fast-paced, collaborative environmentThis role plays a critical part in supporting the successful launch and long-term growth of Universal Geneve in the North American market.Essential Duties and Responsibilities include the following. Other duties may be assigned.Event Planning & ExecutionOrganize the planning and execution of events, primarily roadshows, from initial concept through on-site execution.Develop timelines and production schedules, researching venues, sourcing and managing vendors, obtaining and comparing quotes, and collaborating with the Senior Events Manager on vendor negotiations and pricing decisions.Track expenses against approved budgets.Oversee event materials, including branded collateral, signage, shipping, deliveries, setup, and breakdown.Administer event communications, including invitations, branded touchpoints, and graphicsCollaborate closely with the Events Manager to ensure all event elements align with Universal Genève’s brand standards and objectives.VIP Guest ExperienceManage VIP guest logistics, including flights, hotels, ground transportation, and on-site hospitality.Prepare and manage guest itineraries, liaise with travel and hospitality partners, and handle last-minute changes as needed to ensure seamless, high-touch experience for clients and internal stakeholders.Brand Alignment & Creative CoordinationEnsure all event details—from décor to programming - reflect Universal Genève’s brand identity.Collaborate with internal teams and agencies to bring creative concepts to life.Calendar & Internal CoordinationMaintain a comprehensive, up-to-date calendar of all events and track project timelines, deadlines, and status updates to ensure key milestones are met.Serve as a point of contact for internal stakeholders, keeping teams informed and aligned throughout the planning and execution process.Post-Event ReportingPrepare event recaps, including key metrics, photos, outcomes, and budget reconciliation, to share with local and global teamsKey Attributes:Highly organized and detail-orientedCalm under pressure and solution-oriented in dynamic environmentsStrong team player with cross-functional collaboration skillsCreative, with a good eye for aesthetics, visual storytelling, brand alignment and guest experienceProactive problem-solver with strong follow-through and the ability to work independently.Willingness to travel

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Education & ExperienceBachelor’s degree in business, Marketing or related field preferred.2–5 years of experience in event planning, coordination, or production. Preferably within the luxury, lifestyle, hospitality, or retail industries.Experience coordinating events from planning through on-site execution, including vendor management, logistics, and budget tracking.Strong organizational, communication, and project management skills.Proficiency in Microsoft Office, particularly Excel and PowerPoint.Ability to travel as needed and work flexible hours for events.Technical SkillsAdvanced Excel and PowerPointMS Office SuiteCore CompetenciesOrganization and attention to detailAnalytical thinkingCommunicationCross-functional collaborationCustomer focusProject coordinationAdaptabilityProblem solvingAbility to prioritize multiple initiatives in a fast-paced environmentInclusive Benefits:Medical, Dental, and Vision benefitsFSA & HSAGroup life insurance and disability benefitsPaid parental leave and adoption supportGym and Vision reimbursementsRetirement Savings Plan (401k) with company matchPaid Time OffEducation AssistanceEmployee Assistance ProgramCommuter benefitsEmployee DiscountCompensation: $70,000 - $80,000/annually plus bonus

Location: Four days’ onsite in our Wilton, CT or NYC office.

One day working from home.Work Environment:The employee works at the Wilton, CT headquarters, NYC office, and out of the Universal Geneve boutique. This is generally during the normal operating hours of 8:30am to 5:30pm and may occasionally work outside of these hours as needed. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Physical Demands:While performing the duties of this job, the employee is regularly required to sit; use hands to hold, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.