Executive Assistant

We're looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our UK & Ireland Leadership Team. This is a pivotal role within the business, ensuring senior leaders can focus on strategic priorities while the day-to-day coordination of diaries, meetings, travel, events, and administrative activities runs seamlessly.You'll act as the central point of coordination for our head office and visitor experience, creating a professional and welcoming environment for colleagues, customers, and external stakeholders. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in delivering exceptional support.Key ResponsibilitiesProvide high-quality Executive Assistant support to the UK & Ireland Leadership TeamManage complex diaries, schedule meetings, coordinate invitations, and arrange meeting logisticsBook and coordinate UK and international travel, accommodation, and off-site eventsProcess and reconcile monthly expenses and corporate credit card submissionsRaise purchase orders and manage associated approval processesCoordinate uniform requests and track orders through to deliverySupport the planning and delivery of Leadership Team meetings, Town Halls, and business-wide eventsArrange and coordinate onboarding programmes for new senior leaders, including inductions, stakeholder meetings, and site visitsAct as a key point of contact for leadership administration and stakeholder coordinationSupport site visits and field-based activities, ensuring all arrangements are organised and communicated effectivelyMaintain confidentiality and professionalism when handling sensitive business informationContribute to the smooth running of the Head Office and ensure a positive visitor experienceRequirementsMust have previous experience as an Executive Assistant, Personal Assistant, Team Assistant, or Senior Administrator supporting senior stakeholdersProven experience managing complex diaries and coordinating multiple priorities in a fast-paced environmentExperience organising travel, accommodation, meetings, events, and wider business activitiesStrong administrative experience, including processing expenses, purchase orders, and maintaining accurate recordsComfortable working with senior leaders and building effective relationships across all levels of the organisationExperience handling confidential and sensitive information with discretion and professionalismHighly organised with exceptional attention to detail and the ability to manage competing deadlinesProactive, adaptable, and solutions-focused, with the ability to anticipate the needs of senior stakeholdersExcellent verbal and written communication skillsProfessional, approachable, and customer-focused, with the confidence to work independently and take ownership of tasksBenefits23 Days Holiday + Bank Holidays Company Pension Scheme Company Sick pay (after qualifying period)Cycle to Work Scheme Available Employee Reward & Discount Platform 24/7 access to Employee Assistance Program through Health Assured Access to on-going learning and development via our online learning platformsOnsite parking available Life Assurance Scheme