Executive Assistant

Executive Assistant

Location: Dubai, UAE - About the opportunityLK Talent Collective is recruiting an experienced Executive Assistant on behalf of a client in Dubai.This is a varied role combining executive and personal assistance with CRM management, finance administration, office operations and employment administration.The successful candidate will be highly organised, proactive and confident managing competing priorities, with the judgement to handle sensitive information and take ownership of tasks from start to finish.Key responsibilitiesExecutive and personal assistanceManage diaries, meetings, appointments and travel arrangements.Monitor correspondence, prioritise requests and prepare professional communications.Prepare meeting materials, record actions and follow up on deadlines.Coordinate personal appointments, bookings and administrative requirements.Handle confidential business and personal matters with discretion.CRM managementMaintain accurate and up-to-date contacts, records and activity logs.Manage data quality, remove duplicates and track follow-up actions.Produce reports and ensure information is accessible and organised.Identify opportunities to improve CRM processes and workflows.Claude and AI toolsUse Claude to support research, drafting, document preparation and administration.Develop effective prompts and workflows to improve productivity.Review outputs for accuracy and suitability before use.Apply appropriate care when handling confidential information.Finance administration — UK and UAEPrepare and track invoices, payments, expenses and supporting documents.Monitor outstanding balances and coordinate payment follow-ups.Support bank reconciliations, cash-flow tracking and payroll administration.Liaise with accountants and external advisers on UK and UAE financial requirements.Maintain organised records to support accounting, VAT and tax submissions.Track deadlines and flag discrepancies promptly.Office managementCoordinate daily office operations, suppliers, equipment and supplies.Maintain filing systems, contracts and administrative records.Manage subscriptions, renewals and service-provider relationships.Support employee onboarding and offboarding.Introduce practical improvements to administrative processes.Visas and employment administrationCoordinate UAE visa applications, renewals and cancellations with relevant providers.Track expiry dates for visas, passports, insurance and employment documents.Maintain employee files, leave records and employment documentation.Support employment processes using a working knowledge of relevant UK and UAE employment law.Liaise with HR, PRO services and external advisers when specialist input is required.Essential experience and skillsProven experience as an Executive Assistant, Personal Assistant or in a comparable business-support role.Experience supporting senior management or business owners.Hands-on experience managing a CRM system.Professional experience using Claude.Finance administration experience across both the UK and UAE.Experience in personal assistance and office management.Practical experience coordinating UAE employment visas.Working knowledge of UK and UAE employment law relevant to administrative responsibilities.Excellent written and spoken English.Strong spreadsheet, diary-management and document-preparation skills.Excellent attention to detail, discretion and follow-through.Ability to prioritise effectively and work independently.How to applyPlease send your CV to admin@lktalentcollective.com, using “Executive Assistant Application” as the subject line.Include your current location, salary expectations and notice period, along with a brief summary of your experience in the key areas above.