Executive Assistant to CEO

Executive Assistant to CEOJob Summary & PurposeThe Executive Assistant to the CEO provides day-to-day executive support in a one-on-one working relationship with the CEO and is a primary point of contact for internal and external stakeholders on all matters relating to the CEO's Office.The role keeps the CEO's agenda, communication, follow-ups and flow of information running smoothly, and uses AI and digital tools to do this faster, with fewer manual steps and better quality. The role also acts as a liaison to the board of directors and senior management teams, supports executive outreach and external relations, and supports special projects.Key Performance Areas (KPAs) & Principal Accountabilities- Anticipate the CEO's needs and priorities, and proactively bring together the right people, information and resources so that issues are addressed before they reach the CEO.- Prepare the CEO for meetings: identify the need for and prepare agendas, briefing notes and supporting material for meetings the CEO attends, including the quarterly Board and monthly business review meetings; record accurate minutes and track every action item to closure, with named owners and due dates.- Use AI and digital tools to raise the speed and quality of the CEO Office's work: produce first drafts of emails, meeting briefs, summaries, minutes, presentations and reports; identify repetitive CEO Office tasks that can be automated or simplified and put improvements in place; review all AI-generated output for accuracy before it reaches the CEO or any external party; and protect confidential information when using AI tools, in line with company IT and data policy.- Provide a smooth bridge for communication between the CEO and internal departments, building credibility, trust and support with senior management staff, and adapting communication to the CEO's preferred style and level of detail.- Act as the CEO's representative and ambassador to board members, external partners and other external contacts as directed.- Summarise operational and financial data and information from internal and external sources into clear, concise insights for the CEO, working with the Data Analytics team and AI tools where useful.- Support independent projects assigned by the CEO from start to completion, and act as a program coordinator on projects managed by other stakeholders, tracking progress and reporting status to the CEO.- Manage the CEO's calendar, travel, communication and records in coordination with the CEO Office Manager, and maintain strict confidentiality and integrity of sensitive information.Qualitative RequirementsExperienceA minimum of 5 years of related experience as an Executive Assistant or in a CEO / senior-leadership office, or a combination of experience and education that enables performance of all aspects of the position.Demonstrated experience of using AI tools in day-to-day work is required.