Executive Assistant to Managing Director

Key responsibilities:MD's office and calendarManage the MD's calendar, meetings, store visits and travel; prioritise time around festive, wedding, Gudi Padwa & Akshaya Tritiya-type peaks.Screen calls, emails and visitors; handle routine queries independently and escalate what needs the MD.Prepare the MD for each meeting with a short brief, relevant figures and background.Business reporting and follow-upCompile daily and weekly snapshots from branches – sales, gold/silver purchases, scheme collections and key exceptions.Track progress on sales targets, campaigns and store projects (renovations, shifts, new formats) and flag delays early.Take minutes in internal, management, review and vendor meetings; circulate action points and follow up until closed.Coordination across the businessAct as the link between the MD and store managers, the purchase office, production/karigars, accounts and the marketing agency.Coordinate inputs for sub-brand, franchise and brand-activation work, including timelines and document collection.Support the planning of exhibitions, launches, customer events and VIP client visits.Documents, correspondence and confidentialityDraft letters, emails, proposals and presentations in English and Marathi (Hindi a plus).Maintain organised records of agreements, licences, compliance renewals and important correspondence.Handle confidential matters – partnerships, financial information and family-business discussions – with complete discretion.Stakeholder relationsLiaise with banks, CA/legal advisors, industry bodies, suppliers, government programme partners and key customers.Maintain the MD's network of contacts and ensure timely follow-ups, greetings and invitations.Special projectsOwn small projects assigned by the MD end to end – research, vendor comparisons, process notes or new initiatives.Qualifications and skillsGraduate in any discipline; BBA, BCom or MBA preferred.3–6 years as an Executive Assistant, PA or coordinator to a senior leader, ideally in a family business, retail or manufacturing.Excellent written and spoken English and Marathi; Hindi preferred.Strong with MS Excel (sorting, pivots, basic formulas), Word, PowerPoint, Google Workspace and email/calendar tools.Highly organised, with the habit of tracking open items and following up without being reminded.Comfortable with numbers – able to read sales reports and summarise them clearly.Proven discretion with confidential financial and personal information.Good to haveExposure to the jewellery, gold or luxury retail industry, or familiarity with terms like purity, making charges and gold schemes.Experience with ERP/billing software or CRM tools.Experience coordinating events, exhibitions or franchise/partner onboarding.Own two-wheeler or four-wheeler for travel between branches.Personal attributesMature, composed and well-presented; represents the MD's office professionally with customers and partners.Proactive problem-solver who anticipates needs rather than waiting for instructions.Respectful of the culture and values of a traditional family business, while open to new ways of working.Flexible during peak seasons and willing to work on festival days when required.What we offerDirect exposure to how a growing, multi-brand jewellery business is run and scaled.A high-trust role at the centre of decision-making.Competitive salary based on experience, plus festive incentives.How to applySend your CV and a short note on why this role suits you to harshal@mbashtekarjewellers.com, with the subject line "Application – EA to MD".

Benefits

Cell phone reimbursementCommuter assistanceFlexible scheduleProvident Fund

Location: Pune, Maharashtra (Required)