Executive Office Administrator

Company Description GBE Prime provides institutional liquidity solutions for Forex and CFDs, tailored to the operational and execution needs of professional market participants. The company’s infrastructure supports brokers, banks, and asset managers with reliable liquidity access, transparent trade execution, and scalable connectivity across global markets. GBE Prime emphasizes precision, stability, and long-term performance over volume-driven approaches, offering a disciplined environment for financial institutions. Supported by advanced technology, trusted partnerships, and dedicated institutional support, GBE Prime acts as a strategic partner for firms seeking consistency and control. Team members join a professional, performance-focused organization operating at the intersection of technology and global finance.Role Description The Executive Office Administrator is a full-time, on-site role based in Dubai, United Arab Emirates. This role is responsible for managing day-to-day executive office operations, including scheduling meetings, maintaining calendars, organizing travel and accommodation, and preparing correspondence and internal documents. The Executive Office Administrator will coordinate office activities, handle incoming calls and inquiries, greet and support visitors, and ensure office equipment and supplies are maintained. The role includes supporting senior leadership with presentations, reports, and meeting materials, while maintaining organized records, files, and confidential information. The Executive Office Administrator will collaborate with internal teams and external partners to facilitate smooth communication and efficient workflows across the organization.Qualifications Candidates should possess strong Administrative Assistance skills, including calendar management, meeting coordination, and document preparation.Candidates should possess Office Administration skills, including organizing office operations, managing supplies, and maintaining records and filing systems.Candidates should possess effective Communication skills, both written and verbal, for interacting with executives, colleagues, and external stakeholders.Candidates should possess Customer Service skills to handle inquiries professionally and support visitors and partners with a service-oriented mindset.Candidates should be comfortable using and maintaining Office Equipment and common office software tools (e.g., MS Office suite, email, and collaboration platforms).Relevant experience in executive or senior management support within financial services or a corporate environment is beneficial.Strong organizational skills, attention to detail, discretion with confidential information, and the ability to prioritize multiple tasks are required.A diploma or degree in Business Administration, Office Management, or a related field is preferred.Fluency in English is required; additional language skills and familiarity with the UAE business environment are advantageous.