Inventory Control Section Head

Job PurposeThe Inventory Control Section Head manages inventory accounting and stock control so that company inventory is recorded accurately, valued correctly and kept secure. The role oversees stock reconciliation, inventory reporting, cost monitoring, and compliance with company policies and accounting standards. The aim is to keep inventory records accurate, reduce stock discrepancies, keep inventory at the right levels, and maintain effective internal controls.Key AccountabilitiesInventory Monitoring & ControlOversee how inventory transactions are recorded in the ERP system.Monitor stock movements: receipts, issues, transfers and adjustments.Make sure inventory is valued according to accounting policies.Review and approve inventory adjustments within delegated authority.Stock Reconciliation & VerificationSupervise periodic physical counts and cycle counts.Reconcile physical stock against system balances and investigate variances.Analyse discrepancies and put corrective actions in place.Work with warehouse and operations teams on stock verification.Inventory Reporting & AnalysisPrepare periodic inventory reports, including stock ageing and slow-moving items.Analyse inventory turnover and recommend ways to improve it.Track obsolete and damaged stock and recommend provisions.Give management inventory cost analysis and variance reports.Cost Control & ComplianceMake sure inventory is costed correctly (FIFO or Weighted Average, as policy requires).Keep inventory accounting compliant with IFRS.Maintain adequate internal controls over inventory processes.Support internal and external audits with inventory schedules and documentation.Process Improvement & Team SupervisionSupervise inventory control staff and assign responsibilities.Improve inventory control procedures and make better use of the system.Work with procurement and operations so stock is managed efficiently.Make sure inventory month-end closing is done on time.Follow up on the team’s training so everyone meets training requirements.Personal DevelopmentComplete 2 training hours per month (24 per year) and apply what is learned in daily work.Do all work in line with the company’s sustainability goals (reduce waste; use materials, energy and water efficiently) and its environmental, health and safety requirements.Key Performance IndicatorsInventory accuracy rateStock variance (%)Inventory turnover ratioReduction in obsolete and slow-moving stockTimely completion of stock reconciliationNumber of inventory-related audit findingsCompliance with inventory control proceduresCommunication & Working RelationshipsInternal: All departments; Senior ManagementExternal: External AuditorsDecision MakingApproves inventory adjustments within authorityRecommends stock write-offs or provisionsGives input on inventory process improvementsProblems & ChallengesDifferences between physical stock and system recordsManaging obsolete or slow-moving inventoryCoordinating across several departmentsKeeping internal controls over inventory strictQualifications & ExperienceBachelor’s degree in Accounting, Finance or a related field5–8 years of experience in inventory control or inventory accountingAt least 2–3 of those years in a supervisory role