Legal Administrative Assistant

Legal Assistant — Maternity Cover (5 months - from Nov 2026 til Mar 2027)Immediate StartReports to: Chief Legal Officer & Company SecretaryManage the Chief Legal Officer & Company Secertary’s diary, meetings, correspondence, approvals and action tracking; anticipate priorities, resolve scheduling conflicts and coordinate senior stakeholder engagement with discretion.Coordinate day-to-day operations across Legal Affairs, Company Secretariat and Legal Disputes & Contract Governance. Monitor priorities and dependencies, coordinate resources and facilities, and improve operating procedures.Administer Oracle and other approval requests for the Chief Legal Officer & Company Secertary’s and Legal Director under the applicable Delegation of Authority. Check submission completeness, follow up outstanding approvals and escalate irregularities or bottlenecks.Coordinate law firm, consultant and professional adviser engagements, including documentation, internal reviews, approvals, authorized signatures and executed agreement records.Work with Company Secretariat and relevant stakeholders to coordinate meetings, logistics, materials, communications and the Chief Legal Officer & Company Secertary’s related commitments and deadlines.Coordinate memoranda, correspondence, regulatory submission requirements and corporate requests. Arrange authorized information sharing and document execution, maintaining quality, confidentiality and required approvals.Coordinate invoices, payment requests and queries with Finance and service providers; support budgets, expenditure monitoring and financial planning; maintain financial records and administer petty cash and reconciliations.Maintain secure, accessible electronic records and filing systems. Standardize naming, storage, version control and retention practices, subject to internal approvals and Company requirements.Liaise with People & Culture/HR, IT and other stakeholders on onboarding, offboarding, transfers and employee documentation; track queries and outstanding actions through to resolution.Take ownership of urgent and ad hoc executive and departmental requirements, independently resolving operational issues within the role’s remit and escalating matters requiring authorized decisions.