Office Manager & KYC Coordinator

XTS Commodities is looking for a sharp, proactive Office Manager & KYC Coordinator to become the operational backbone of our Geneva office. In this role, you'll be at the intersection of daily operations, client onboarding, compliance, and executive-level reporting, working closely with leadership and cross-functional teams to keep the business running smoothly.If you thrive on variety, take pride in precision, and love having a direct impact on how a business functions, this is the role for you.Key Responsibilities Track the execution of strategic initiatives, ensuring milestones and deadlines are met.Support client onboarding, including preparation and tracking of KYC compliance documentation.Develop professional presentations, reports, and materials for internal and external stakeholders.Coordinate general office operations, including vendor relationships, supplies, and facilities.Ensure accuracy, consistency, and completeness of documentation across compliance processes.Provide timely follow-up on key business actions and outstanding items across departments.Oversee general office management, ensuring smooth daily operations across the Geneva office.Act as a central point of communication across departments, supporting daily and strategic goals.What We’re Looking ForStrong organizational skills; able to manage multiple priorities simultaneously.Excellent attention to detail, particularly in compliance and documentation.Effective communicator, comfortable across all levels and departments.Proficiency in presentations and reports (PowerPoint, Word, Excel).Prior experience in office management, executive support, or operations — ideally in financial services or trading.Familiarity with KYC and client onboarding processes is an advantage.Fluency in English required; French is a strong asset given the Geneva location.A proactive, solutions-oriented mindset; able to work independently and collaboratively.