Office Manager

XTB is an international FinTech company specializing in online investment in financial instruments such as stocks, ETFs, and CFDs. Present in France since 2010, XTB supports the development of individual investors by offering innovative financial solutions, intuitive technology, and high-quality educational content. With over 2 million clients worldwide and a presence in more than 15 countries, we combine the strength of an international organization with a strong focus on local markets.As an Office Manager, you will contribute to the well-being and efficiency of our teams by creating a positive and well-organized work environment that supports the daily activities of XTB France teams. Through a wide range of responsibilities, you will contribute to the smooth running of the office and an excellent employee experience.ResponsibilitiesOffice management: Ensure the good condition of the premises proactively to guarantee a good work environment for all employeesAccounting / finance: Management of invoices and expense reports (verification, tracking, payment processing, management of unpaid or delayed payments...), management of bank accountsLogistics and IT management: Ensure the proper commissioning of ITequipment (equipment orders, configuration of new computers...)General administration and assistantship: Manage mail, manage documentation (archiving, filing...), process administrative files in relation to the parent company (ESG, reporting...), management and physical reception of appointments in the officeGeneral services: Purchasing and supplier relations, selecting different service providers, analyzing needs, managing stockExecutive Assistant: Administrative support for the General Manager, scheduling appointments, managing mail, organizing meetings and travelHappiness manager: Propose, organize, and participate in the animation of various events (snacks, events, seminars, evenings...)Internal communication: Ensure communication of major events on the various XTB channels internallyRequirements5 years of experience in a similar positionVery good organizational skillsAbility to manage multiple projects simultaneously in a changing and fast-paced environmentProactive, creative, and a source of proposals with the ability to bring energy and enthusiasm to the management and monitoring of projectsLanguages: Native-level French and professional EnglishAbility to negotiateFinancial and accounting knowledgeIT knowledgeNatural curiosity (hardware configuration)Ability to work in project modeNatural confidentialityAdditional informationWeekly work : 37h30 per weekPosition based at: Tour Europlaza, 20 Avenue André Prothin - 92400 Paris la DéfenseRemote work: 1 day per weekA key role in a rapidly growing company with a strong international presenceWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.