Personal Assistant to The Chairman

Role purposeThe Personal Assistant provides comprehensive, confidential and highly organisedsupport to the Office of the Chairman. The role is responsible for the effectivemanagement of the Chairman's schedule, office and communications, and requiresthe ability to work independently while representing the Chairman withprofessionalism and appropriate protocol at all times.As the role reflects directly on the image of the Chairman, it demands a high degreeof accuracy, sound judgement and integrity.Key responsibilitiesResponsibilities include, but are not limited to, the following:Calendar and meetings

• Manage the Chairman's calendar, coordinate meetings and anticipate schedulingconflicts
• Prepare daily schedules and meeting briefing notes
• Coordinate Board and senior management meetings, including agendas,documentation and logistics
• Record minutes and follow up with relevant parties to ensure action items arecompletedCommunication
• Serve as the primary point of contact for the Chairman's office, upholding thereputation of the Chairman and the company
• Screen and direct calls, correspondence and visitors, ensuring information reachesthe Chairman in a timely and accurate manner
• Prepare and review letters, memoranda, presentations and reports to the higheststandard of accuracy
• Prepare draft responses to correspondence for the Chairman's review andApprovalTravel and research
• Organise business travel, accommodation and itineraries, together with supportingbriefing documents
• Conduct research on stakeholders and relevant matters, and prepare briefingreports ahead of meetingsOffice management
• Oversee the efficient running of the Chairman's office
• Maintain a secure and well-organised filing system, both physical and digital
• Establish systems and procedures to manage priorities effectivelyStakeholder liaison and coordination
• Liaise with Board members, senior executives, departments and external partnersto coordinate matters for the Chairman's office
• Develop and maintain effective working relationships with key internal and externalstakeholders
• Maintain an up-to-date record of the Chairman's contacts
• Coordinate with department heads to obtain information, reports and updates asrequired by the ChairmanProjects and administration
• Coordinate and monitor special projects and confidential assignments as directed
• Prepare presentations, summaries and reports to support decision-making
• Monitor deadlines and commitments within the Chairman's office and escalatematters as appropriate
• Undertake any other duties as assigned by the ChairmanRequirements
• Proven experience as an Personal Assistant, preferably supporting a Chairman orsenior executive
• Fluency in written and spoken English, with excellent drafting skills
• Proficiency in Arabic is a strong advantage
• Proficiency in German Language is Preferable
• Advanced proficiency in Microsoft Office and electronic calendar systems
• Strong organizational, time management and prioritization skills
• Proven ability to handle confidential information with complete discretion
• Sound knowledge of business etiquette and protocol
• Ability to perform under pressure and accommodate flexible working hours whenRequiredNote: Strictly, No Job HoppersPersonal qualities
• Exceptionally well organized, with a structured and methodical approach to work
• A sharp and astute personality, quick-thinking and alert, with strong presence ofmind
• Meticulous attention to detail and a commitment to accuracy in all work
• Assertive character and integrity, with a dependable and principled approach
• Thick-skinned and resilient, remaining composed and professional when facingpressure or criticism
• Quick on their feet, able to think and act swiftly as situations arise
• Strong multitasking ability, managing several priorities at once withoutcompromising quality
• Absolute discretion and respect for confidentiality
• Composure under pressure and the ability to adapt to changing priorities
• A proactive approach, with the ability to anticipate needs and resolve issuesindependently
• Confident and articulate, with the ability to communicate effectively at the mostsenior levels
• A polished and professional demeanour appropriate to the Office of the Chairman