Program Manager

Organizational Summary: Girls on the Run inspires girls to be joyful, healthy, and confident through an experience-based curriculum that creatively integrates running and life skills. Led by certified volunteer coaches, our programs serve girls in grades 3-8 and conclude each fall and spring season with a celebratory 5K. Girls on the Run of the Bay Area expects to engage more than 500 volunteers and serve approximately 2,000 girls at more than 120 sites this school year, with a commitment to expanding access while maintaining program quality.Our collaborative team is passionate about the mission and supporting one another. We value proactive communication, timely decision-making, efficiency, attention to detail, and consistent follow-through. Team members are expected to manage competing priorities, keep colleagues informed, and identify challenges early.Position Summary: The Program Manager oversees day-to-day program operations to ensure high-quality implementation of Girls on the Run programs across the Bay Area. Reporting to the Director of Programs, this position coordinates volunteer coach recruitment, onboarding and support; site readiness; seasonal program logistics; and operational systems. The Program Manager works closely with school staff, volunteers, and internal team members to ensure programs run smoothly and challenges are addressed promptly.Program Management & Operations:Collaborate with the Director of Programs to support program growth, continuous improvement, and new site recruitment, particularly in underserved communities, while strengthening program delivery and returning-site retention.Work with the Program Director on managing facility use, site insurance, and site visits.Develop and maintain timelines and processes for coach and participant recruitment.Develop initiatives to recruit participants and volunteers whose diversity mirrors the communities we serve. Coordinate seasonal coach recruitment and placement across all sites.Develop, run, and test advertising campaigns during recruitment periods.Coordinate volunteer coach recruitment, onboarding, and training events, including applications, background checks, required training, and certification.Build and maintain relationships with school administrators, staff, and program partners, collaborating with program leadership to address challenges and strengthen partnerships.Conduct visits to program sites to observe, offer feedback, and support coaches.Lead all coach appreciation and retention initiatives, identify ways to strengthen volunteer appreciation and develop recommendations to increase retention year over year.Support 5K event planning, logistics and execution: pre-race communication and lead day-of logistics.Improve budget, registration, donor reporting, and communication processes; develop and track the program budget with the Director of Programs and monitor collection of registration fees.Identify and build processes to reduce hands-on communications and projects in order to grow.Manage program and 5K inventory and supplies across seasons, including tracking inventory, ordering, packing, distribution, and restocking, while collaborating with the Program Director to improve inventory and curriculum processes.Assist with grant reporting, especially government grant compliance.General Responsibilities:Represent Girls on the Run at seasonal events (including occasional evenings/weekends) to support the team on special projects, programs & recruitment, fundraising and networking events. Provide program reports for the ED & Program Director for board meetings.Manage and track program goals using Pinwheel, Google Workspace, and Monday.com.Qualities and Qualifications:Passion for Girls on the Run mission and the ability to effectively communicate issues surrounding empowerment, self-esteem, body image and whole-person health.Bachelor’s degree or equivalent relevant experience, with 3+ years of experience in program coordination, youth development, volunteer management, or related fields preferred.Experience with GOTR or other similar youth programs preferred. Experience working in partnership with schools is a plus.Proficient at managing budgets.Can-do attitude, with the ability to maintain high-quality work while managing multiple projects. Just as comfortable answering volunteer questions as you are managing spreadsheets or organizing event gear behind the scenes.Demonstrated ability to work efficiently, prioritize competing deadlines, take initiative, and consistently follow through on responsibilities in a fast-paced environment.Willingness to work a flexible schedule with some evening and weekend work, such as attending events, local races, coach training, coach appreciation events etc. Outstanding communication skills with a range of audiences, including district administrators, school principals, parents, volunteers.Demonstrated strong project management skills and experience.Proficient in Google Workspace and adept at learning new systems. Strong comfort with spreadsheets, shared documents, and digital tools to track progress and manage details.Access to a car for site visits and events.Fluency in Spanish is preferred but not required. Experience working in culturally diverse communities and/or multilingual settings.Compensation and Benefits: This is a full-time, salaried, exempt position with an annual salary of $70,000. Girls on the Run of the Bay Area offers a generous paid time off plan, employer-sponsored medical insurance, and a 401(k) plan with employer matching contributions. Benefits are subject to applicable plan terms and eligibility requirements.This position is hybrid and requires in-office attendance once a week. Preferably candidates would reside in or near San Francisco County. Hiring is dependent on passing a comprehensive background check. To Apply:To apply, please complete our online application form, where you will be required to upload your resume and a cover letter explaining your interest in the position and how your experience aligns with the role's responsibilities. Applications and supporting documents must be submitted through the form, not by email.If the link does not open, please copy and paste into your web browser: https://forms.gle/Mh673FviYjQ682Tu8Applications will be reviewed on a rolling basis. Due to the volume of applications, only candidates whose experience closely matches the position requirements will be contacted. No phone calls, please.