Project Coordinator
Legion Creative · Los Angeles, CA
Tailor my CV for this job — freeThis entry-level position is ideal for someone with a strong interest in entertainment or digital marketing, excellent organizational skills, and the ability to thrive in a fast-paced, collaborative environment. The Project Coordinator serves as a critical link between internal teams and clients, ensuring that projects stay on track while fostering positive, long-term relationships.
Key Responsibilities
Organization & Project Coordination:Work with managers, creatives, and strategists to ensure project timelines are met and deliverables align with client objectives.Assist in managing project documentation, including timelines, budgets, and status updates.Maintain internal and external trackers, ensuring all tasks and deliverables are accounted for.Help troubleshoot project challenges by escalating issues to the Account Manager and proposing solutions where applicable.Client Support:Assist the Account Manager in day-to-day client communication, responding to client requests promptly and professionally.Help ensure client deliverables are met by gathering feedback, organizing updates, and managing expectations.Schedule and attend client meetings, taking detailed notes and distributing action items to relevant stakeholders.Build a strong understanding of client goals, preferences, and brand guidelines to effectively support the team.Brainstorm and Ideation:Actively participate in internal brainstorming sessions, contributing fresh ideas that align with client goals and campaign objectives.Research trends, audience insights, and competitive benchmarks to bring informed perspectives to creative discussions.Assist in organizing and preparing brainstorm materials, ensuring sessions run smoothly and efficiently.Document brainstorm outcomes and help translate ideas into actionable next steps for the team.Internal Communication:Serve as the go-to point of contact for internal teams on client-specific questions and deliverables.Coordinate with production teams to ensure client feedback is communicated clearly and acted upon efficiently.Maintain organized records of project communications and files to ensure the team operates smoothly.Administrative Support:Assist in preparing presentation materials, decks, and reports for client meetings.Support new business efforts by gathering materials, case studies, and insights for pitches.Manage calendar invites, meeting prep, and any necessary follow-up communications.Culture:Champion the Legion culture, contributing to a positive, collaborative environment.Foster a culture of respect, appreciation, and creativity, supporting the overall health of the agency.
Qualifications
1–2 years of experience in a marketing, entertainment, or agency environment preferred.Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.Excellent written and verbal communication skills.Basic understanding of digital and social media marketing principles.Proficiency in Microsoft Office and familiarity with project management tools (e.g., Monday.com, Trello).A proactive attitude and willingness to learn in a fast-paced environment.Preferred Skills:Experience in client-facing roles is a plus.Familiarity with entertainment marketing and production processes.Ability to adapt to changing priorities and deadlines with a positive attitude.
What We Offer
Competitive salary and benefits package.A collaborative, inclusive, and creative work culture.Hands-on mentorship and professional development opportunities.An opportunity to grow within the client services team and gain hands-on experience in digital and entertainment marketing.Exposure to high-profile entertainment and brand campaigns.