Project Document Control & Paralegal

As a Project Document Controller & Paralegal at UNICO MEA, you will be responsible for managing project documentation, maintaining accurate records, and providing administrative and paralegal support for contracts and legal matters. The role involves coordinating project submissions, tracking correspondence, ensuring proper document control, reviewing contractual documentation, and supporting compliance with contractual obligations and company procedures. You will be expected to demonstrate strong organizational skills, attention to detail, and a sound understanding of project documentation and legal processes within the construction and contracting industry.

Key Responsibilities

• Maintain and manage project documentation, including drawings, technical submittals, correspondence, contracts, and other project-related records.* Ensure all documents are properly registered, classified, filed, and updated in the document control system.* Track document submissions, approvals, revisions, and outstanding actions to ensure timely follow-up.* Coordinate with internal departments, clients, consultants, contractors, and suppliers regarding project documentation.* Prepare, review, and maintain document registers, transmittals, logs, and submission trackers.* Monitor contractual deadlines, deliverables, notices, and correspondence to ensure compliance with project requirements.* Assist in reviewing contracts, purchase orders, subcontract agreements, and other legal and commercial documents.* Support the preparation of contractual letters, notices, claims, and formal correspondence.* Maintain organized records of contractual amendments, variations, claims, approvals, and supporting documentation.* Assist with legal and paralegal administrative tasks, including preparing document packages and coordinating with external legal counsel when required.* Ensure the confidentiality, accuracy, and proper handling of sensitive legal, commercial, and project information.* Follow up with relevant departments to obtain missing documents, clarifications, signatures, and approvals.* Ensure compliance with company document control procedures, contractual requirements, and applicable regulations.* Prepare regular reports on document status, pending submissions, overdue responses, and contractual action items.* Support management in retrieving documentation and preparing records for audits, disputes, claims, and legal proceedings.

Qualifications

• Bachelor’s degree in Law, Business Administration, or a related field.* 5+ years of experience in project document control, paralegal support, or a similar role, preferably within the construction, fit-out, or contracting industry.* Good understanding of contract administration, project documentation, and document control procedures.* Familiarity with construction contracts, purchase orders, subcontract agreements, variations, claims, and contractual correspondence.* Knowledge of document control systems and project management platforms.* Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.* Strong written and verbal communication skills in English.* Knowledge of UAE legal and contractual procedures is an advantage.* Experience coordinating with clients, consultants, contractors, and external legal counsel is preferred.Personal Attributes:* Excellent organizational and time-management skills.* High attention to detail, accuracy, and document traceability.* Strong written communication and drafting skills.* Ability to handle confidential information with discretion and professionalism.* Proactive follow-up and problem-solving abilities.* Ability to work independently, prioritize deadlines, and manage multiple projects simultaneously.* Strong coordination and interpersonal skills.* Reliable, systematic, and capable of working under pressure.