Project Executive (m/f/d)
Halian | Managed Services, Recruitment Agency & Contract Staffing · Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
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This role is ideal for an individual who enjoys coordinating multiple stakeholders, tracking project activities, maintaining governance processes, and ensuring projects remain on track.Working closely with Project Managers, technical teams, clients, and vendors, the successful candidate will play a key role in supporting project planning, reporting, documentation, and delivery activities across a portfolio of technology initiatives.Key ResponsibilitiesProject Planning & ReportingSupport Project Managers in developing and maintaining project plans, schedules, milestones, and delivery roadmaps.Track project progress and proactively identify risks, issues, delays, and resource constraints.Prepare project status reports, dashboards, presentations, and governance packs for stakeholders.Assist with project forecasting, resource planning, and delivery tracking activities.Ensure project data remains accurate, current, and accessible.Stakeholder CoordinationCoordinate activities between technical teams, business stakeholders, clients, and third-party vendors.Organise project meetings, workshops, steering committees, and governance sessions.Prepare meeting agendas, document minutes, and track follow-up actions through to completion.Manage onboarding activities, access requests, resource scheduling, and project logistics.Maintain clear communication channels across all project participants.Documentation & GovernanceMaintain project documentation, including RAID logs, action trackers, change requests, approvals, and project registers.Support requirements gathering sessions and document agreed scope, deliverables, and acceptance criteria.Ensure governance processes are followed throughout the project lifecycle.Track project milestones, approvals, dependencies, and decision logs.Maintain version control and document repositories.Delivery SupportCoordinate User Acceptance Testing (UAT), deployment readiness activities, and project handovers.Monitor completion of project deliverables and track client approvals and sign-offs.Support project budgeting activities, purchase order tracking, invoicing documentation, and financial administration.Assist with project closure activities and lessons-learned exercises.Contribute to continuous improvement of delivery processes and project management standards.Required ExperienceBachelor's Degree in Business Administration, Information Technology, Engineering, Project Management, or a related discipline.2-4 years of experience supporting projects within technology, digital transformation, software delivery, infrastructure, or professional services environments.Experience working within structured project delivery frameworks.Strong organisational skills and ability to manage multiple priorities simultaneously.Experience coordinating stakeholders across technical and business teams.Preferred CertificationsCAPM (Certified Associate in Project Management)PRINCE2 FoundationAgile Foundation CertificationScrum Fundamentals CertificationTechnical & Professional SkillsProject DeliveryProject Planning & SchedulingRisk, Assumption, Issue and Dependency (RAID) ManagementChange Control ProcessesProject GovernanceResource CoordinationStakeholder ManagementTools & ReportingMicrosoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft ProjectJiraAsanaConfluencePower BI (advantageous)Communication & AdministrationMeeting CoordinationAction TrackingDocumentation ManagementStatus ReportingPresentation PreparationVendor CoordinationDelivery MethodologiesAgile DeliveryScrumKanbanWaterfall Project DeliveryProject Executive in Abu Dhabi, United Arab Emirates