Receptionist/ Front of House Coordinator

Job title: Receptionist / Front of House Coordinator

Location: DIFC, Dubai, UAE (on-site)Employment type: Full-timeAbout us Rabdan International Holding is an energy company based in DIFC, Dubai.

We are looking for a polished, professional Receptionist to be the first point of contact for our clients, partners and visitors, and to provide reliable day-to-day support to our team so the office runs smoothly.The role You will run our front desk and give every guest and caller a warm, professional welcome. You will also take ownership of the smooth day-to-day running of the office and support the team with administration.Key responsibilitiesFront of houseWelcome and assist visitors and clients in a professional mannerAnswer, screen and direct incoming calls and emailsManage meeting room bookings, and prepare rooms and refreshments for meetingsHandle incoming and outgoing mail, couriers and deliveriesMaintain a tidy, well-presented reception and office areaKeep visitor logs and a secure visitor access processOffice operationsOversee the daily running of the office, making sure facilities, equipment and IT are working properlyCoordinate with building management, vendors and maintenance contractors, and follow up on repairs and service issuesManage office supplies, stationery and pantry stock, including ordering and tracking against budgetObtain quotations, raise purchase requests and follow up on vendor invoices and paymentsTrack and renew office-related contracts, insurance, licences and service agreementsKeep office records, filing systems and company documents organised and up to dateMaintain petty cash records and prepare monthly expense reconciliationsSupport health and safety procedures, including emergency contacts and access cardsAdministrative supportSupport senior management with calendar scheduling, meeting coordination and minutesArrange travel booking and hotel reservations for staff.Prepare letters, memos, presentations and basic reportsHelp coordinate onboarding for new joiners (workstation setup, access, welcome pack)Assist the organisation with ad-hoc tasks and projects as requiredRequirements2+ years’ experience as a Receptionist, Front of House, Guest Relations or similar role, ideally in a corporate or premium service environmentExperience with office administration, vendor coordination or facilities support is an advancatageExcellent spoken and written English. A second language is an advantageProfessional presentation and a confident, friendly mannerStrong organisational skills, attention to detail and the ability to multitaskProactive, able to take ownership and work independentlyProficient in MS Office (Outlook, Word, Excel, PowerPoint)Discretion when handling confidential informationBased in Dubai