Senior Administrative Assistant

Job Purpose:The Admin Assistant will provide day-to-day administrative and coordination support to the team, ensuring accurate documentation, reporting, data management, and smooth communication across departments. The ideal candidate should be highly proficient in Microsoft Excel, organized, detail-oriented, and possess strong written and verbal communication skills.

Key Responsibilities

Provide general administrative and clerical support to the department.Prepare, maintain, and update Excel trackers, reports, databases, and management information.Use Excel functions to organize and analyze data.Maintain accurate records, filing systems, employee or operational documentation, and correspondence.Prepare letters, memos, reports, presentations, and other business documents.Coordinate meetings, appointments, schedules, and internal communications.Handle incoming emails, telephone calls, and general inquiries in a professional manner.Follow up with internal departments and external stakeholders to obtain required information and documentation.Support the preparation of weekly and monthly reports and ensure timely submission.Maintain confidentiality of company and employee information.Assist with document control, scanning, filing, archiving, and retrieval of records.Support the team with ad hoc administrative and coordination requirements.Ensure all administrative records and trackers are accurate and regularly updated.Candidate Requirements:Diploma or Bachelor's degree in Business Administration, Commerce, or a related discipline.Preferably 2–4 years of experience in an administrative, coordination, or office support role.Strong proficiency in Microsoft Excel is essential.Good working knowledge of Microsoft Word, PowerPoint, Outlook, and Microsoft 365.Excellent verbal and written communication skills in English.Strong organizational and time-management skills.Good attention to detail and accuracy, particularly when handling reports and Excel data.Ability to prioritize multiple tasks and work within deadlines.Professional interpersonal skills with the ability to coordinate effectively across different departments.Previous experience within the Facilities Management, service, construction, or similar operational environment would be an advantage.