Senior Biological Sample Management Specialist

Job Title: Senior Biological Sample Management Specialist

Location: United Arab Emirates (Remote)Employment Type: Full-TimeWork Arrangement: 100% Remote — Work From HomeLevel: SeniorAbout the RoleWe are seeking an experienced Senior Biological Sample Management Specialist to oversee the documentation, tracking, governance, and quality oversight of biological sample management activities across research, clinical, and laboratory environments.

The role focuses on sample lifecycle management, traceability, inventory oversight, chain-of-custody documentation, storage monitoring review, data integrity, and compliance with applicable biosafety and research requirements. Working remotely, the specialist will coordinate with laboratories, biobanks, clinical research teams, logistics providers, and quality personnel to support reliable sample records and controlled handling processes.Key ResponsibilitiesDevelop, maintain, and improve procedures for biological sample registration, tracking, storage documentation, retrieval, transfer, and disposition.Oversee sample inventory records and monitor completeness, accuracy, and consistency across electronic sample management systems.Review sample identification records, unique identifiers, labeling documentation, collection details, and associated metadata.Monitor chain-of-custody records and investigate documentation gaps, discrepancies, or unexplained changes in sample status.Coordinate sample lifecycle tracking from collection and receipt through storage, transfer, use, retention, and authorized disposal.Review sample storage records, including temperature monitoring reports, equipment logs, alarm records, and excursion documentation.Coordinate with qualified local laboratory and biobank personnel regarding sample handling requirements and documented storage conditions.Monitor sample allocation, availability, retrieval requests, shipment status, and inventory reconciliation activities.Review sample transfer documentation, shipment records, packaging evidence, and applicable transport requirements.Support the development and maintenance of sample management plans, inventories, tracking templates, and controlled procedures.Assess sample documentation against study protocols, laboratory requirements, quality standards, and approved retention schedules.Coordinate investigations into missing samples, labeling errors, compromised records, storage excursions, and sample integrity concerns.Support deviation reporting, root cause analysis, corrective and preventive actions, and follow-up monitoring.Review supplier and logistics provider documentation relating to sample transport, storage, and traceability.Support audits and quality reviews by preparing sample inventories, traceability reports, storage records, and supporting evidence.Monitor compliance with relevant biosafety, biosecurity, privacy, research ethics, and data protection requirements.Coordinate with clinical research teams, principal investigators, laboratory managers, and quality assurance personnel on sample-related documentation.Maintain accurate electronic records, access histories, audit trails, and document version controls.Prepare management reports covering sample volumes, inventory status, storage exceptions, retrieval activity, and documentation performance.Identify opportunities to improve sample management systems, tracking automation, reporting accuracy, and operational controls.Provide technical guidance to junior staff on sample traceability, documentation standards, and quality procedures.Qualifications and ExperienceBachelor's degree in Biological Sciences, Biomedical Science, Biotechnology, Molecular Biology, Laboratory Science, or a related discipline.Significant experience in biological sample management, biobanking, clinical research operations, laboratory quality systems, or specimen coordination.Strong understanding of biological sample lifecycle management, traceability, inventory control, and chain-of-custody documentation.Familiarity with biological specimen categories, including blood, serum, plasma, tissue, cellular material, and molecular biology samples.Knowledge of sample storage requirements, temperature monitoring, storage excursion documentation, and sample stability considerations.Experience using laboratory information management systems (LIMS), biobank management platforms, electronic sample tracking systems, or related databases.Understanding of Good Clinical Practice (GCP), Good Laboratory Practice (GLP), and relevant quality management principles.Familiarity with biosafety and biosecurity requirements, sample transport standards, and applicable biological material handling guidance.Knowledge of research ethics, informed consent documentation, privacy, and appropriate handling of sensitive participant information.Experience supporting sample audits, quality investigations, inventory reconciliation, and corrective action processes.Strong analytical skills and the ability to identify discrepancies in sample records and tracking data.Excellent documentation, reporting, and stakeholder coordination capabilities.High standards of accuracy, confidentiality, and attention to detail.Ability to manage multiple projects and sample inventories independently in a fully remote environment.Relevant biobanking, clinical research, laboratory quality, or biosafety certifications are an advantage.What We OfferA fully remote, work-from-home position based in the UAE.The opportunity to support biological sample governance and research quality initiatives.Exposure to biobanking systems, laboratory information platforms, and clinical research operations.Collaboration with laboratory, clinical research, quality assurance, and scientific teams.Opportunities for professional development in sample management and research operations.How to ApplyInterested candidates should submit an updated CV highlighting their biological sample management experience, biobanking or laboratory systems knowledge, traceability expertise, and relevant professional qualifications.Application Subject: Application – Senior Biological Sample Management Specialist (UAE Remote)Candidates should confirm applicable employment arrangements, UAE residency requirements, and work authorization before accepting an offer.Role Scope: This is a fully remote sample management oversight, documentation review, data analysis, and coordination position. Physical sample collection, receipt, labeling, processing, packaging, storage, temperature-controlled equipment operation, shipment handling, and disposal must be performed by qualified local personnel in appropriately equipped facilities. Clinical decisions, research ethics approvals, biosafety determinations, and regulated sample release or transfer authorizations must be made by appropriately qualified and authorized professionals.