Admin & Compliance Manager

Location – Dubai, UAE (in office daily)Salary – Depending on ExperienceQualifications & Experience:Minimum 5 years of experience in office administration, compliance, KYC/onboarding or a similar rolePrevious experience as an Admin & Compliance Manager or in a comparable position is highly desirableExperience in oil and gas, commodities, trading, energy or financial services is an advantageStrong knowledge of customer and supplier KYC procedures, onboarding documentation and due diligenceExperience handling banking correspondence, financial documentation and tender submissionsPrevious experience managing or supervising a small teamExperience working with European markets, including engagement with senior stakeholders and C-suite executivesExcellent organisational skills and attention to detail, with the ability to manage multiple prioritiesOutstanding written and verbal communication skillsHighly presentable, discreet and professional, with sound judgement when handling sensitive documentationProficient in Microsoft Office and document management systems

Key Responsibilities

Overseeing day-to-day office administration and ensuring adherence to internal policies and proceduresManaging customer and supplier onboarding, including KYC documentation, due diligence checks, verification and record keepingEnsuring administrative and onboarding processes comply with regulatory requirements and company proceduresManaging correspondence with banks and financial institutions, including banking documentation and account requirementsCoordinating tender submissions, ensuring all documentation is accurate, complete and submitted on timeBuilding strong relationships with customers, suppliers, banks and external partners, particularly across EuropeLiaising with C-suite executives and senior stakeholders on documentation, correspondence and administrative mattersSupervising and supporting a small administrative team, delegating tasks and ensuring efficient daily deliveryMaintaining accurate, confidential and well-organised records for internal and external requirementsReviewing and improving administrative workflows, onboarding procedures and documentation processesAbout the role:We are looking for an experienced and highly organised Admin & Compliance Manager to join an oil and commodity trading business. You will oversee office administration, customer and supplier onboarding, KYC compliance, banking documentation and tender processes, while leading a small administrative team. The role involves regular engagement with senior stakeholders and C-suite executives across the European market, so a professional, presentable and confident approach is essential. The ideal candidate is proactive, detail-oriented and commercially aware, able to balance administration with compliance and stakeholder management. This is an excellent opportunity for a compliance-minded professional who thrives in a fast-paced trading environment.