Admin & HR specialist

Position: Administrative & HR SpecialistReporting to: Hr Supervisor location: Jeddah Primary Responsibility: Assists in the HR administrative management of the staff and implements the recruitment process in accordance with current legislation and the Company’s practices

Duties and Responsibilities

Draft administrative documents (employment certificates, workcontracts and amendments, internship contract etc…)Write request for explanation letter as per disciplinary procedureResponsible for staff accommodation and booking and contracts.flights for employees booking as per their roster Submit the ticket to our contractor if the book is available, and if other suitable options have not been checked for him.Responsible for making sure that the housekeepers are doing their job well.Responsible for drivers planningMonitoring and renewal of all fixed term contracts Declare and terminate employees to national social security CNPSMonitor and update all HR dashboards related to absenteeism, work incident, etc…Ensure the completeness of personal filesPhysically and digitally archive personnel filesManage paid leaves, absences, maternity leaves in accordance with current policies and maintain up-to-date monitore tablesWork with relevant employees and organisations to ensure necessary entry visa’s and work permits are obtained within the required time frameMaintain contract and Work Permit RegisterDraft recruitment notices in accordance with recruitment requests and publish positions Receive applications and ensure of preselection of candidates in relation with supervisorManage all Cvs and resume receiving from spontaneous candidatesOrganize hiring interview in relation with HR ManagerDraft and send offers to selected candidatesOrganize medical checking for selected candidates before hiringEnsure the logistical organization of meetings and missions (book a place, invite participants)Ensure compliance with all company policies, standards, procedures and rulesOther duties as requiredKnowledge & Skills Required: Ability to interact with diverse culturesGood written and verbal communication skillOutstanding organisational skillProblem solving and analytical skillIntegrity/ Ethical and high degree of confidentialityStrong team playerAbility to prioritise own workload, work independently and meet deadlinesExperience Required:Must have at least 2-3 years of experience in a similar roleExperience in the mining industry would be an advantage Previous experience with HR system preferredIntermediate to advanced Excel & WordEducation Bachelor’s DegreeInterested candidates can apply by sending their CV at (human.resources@capdrill.com)