Administrative Assistant

We’re Hiring | Administrative Officer

Location: Dubai, UAE | Employment Type: Full-TimeAre you the person who keeps everything running smoothly?At Consultycs FZCO, we believe a well-organized office is the foundation of a productive team!

We’re looking for a proactive, energetic, and well-organized Administrative Officer who can wear multiple hats — from welcoming visitors and managing front desk communications to coordinating driver schedules and ensuring seamless day-to-day office operations.If you’re someone who loves keeping things organized, enjoys interacting with people, and can handle multiple tasks without missing a beat, we’d love to hear from you!What Will You Be Responsible For?Keeping the Office Running Like ClockworkEnsure the office is organized, presentable, and fully equipped for daily operations.Manage stationery, pantry supplies, maintenance requests, and vendor coordination.Handle couriers, deliveries, office records, and general administrative documentation.Coordinate with building management and external service providers to resolve office-related matters.Being the Friendly Face & Voice of Our CompanyWelcome clients, visitors, and business partners with professionalism and warmth.Manage incoming calls, emails, inquiries, and direct them to the right people.Coordinate meetings, appointments, and meeting room arrangements.Ensure every visitor receives a positive first impression of Consultycs.Mastering Driver & Transportation CoordinationPlan and manage daily driver schedules, employee pickups, client visits, and airport transfers.Coordinate trip assignments, route changes, and last-minute transportation requests.Track driver availability, attendance, and trip records.Coordinate vehicle servicing, maintenance, and other transportation-related requirements.Supporting the Team Behind the ScenesProvide administrative assistance to HR and other departments whenever required.Follow up on pending tasks and ensure requests are handled on time.Maintain accurate records and handle confidential information responsibly.Be the go-to person for keeping everyday office activities organized and hassle-free.What Makes You the Right Fit?1-2 years of experience in office administration, reception, or front office operations.A diploma or bachelor’s degree in Business Administration or a related field.Excellent communication and interpersonal skills.Strong planning, coordination, and multitasking abilities.Good working knowledge of MS Office, email, and administrative tools.A proactive mindset — you identify what needs to be done instead of waiting to be told.Experience managing driver schedules, office logistics, or transportation arrangements is an added advantage.Currently based in the UAE is preferred.The Person We’re Looking ForSomeone who is organized, approachable, resourceful, and solution-oriented. You should be comfortable juggling different priorities, handling unexpected requests, and ensuring that both people and processes are taken care of.Think you’re the person who can keep everything on track?Send us your updated CV and take the next step in your career with Consultycs FZCO!