Administrative Intern

Important_ Please Read Before ApplyingBefore submitting your application, please review the Job Description and preliminary screening questions carefully. This internship has specific eligibility requirements and terms, including valid UAE residency, medical insurance, full-time availability and acceptance of the monthly stipend.Please apply only if you meet the stated requirements and are comfortable with the internship terms. Applications that do not meet the essential criteria will not be considered.Role Purpose:We Knight Frank MENA are seeking a graduate Administrative Intern to provide administrative, operational and proposal development support to the Property & Asset Management team across the Middle East.The role will primarily focus on preparing high-quality PowerPoint presentations, proposals and supporting documents for Facilities Management (FM), Property Management and Asset Management consultancy projects. The successful candidate will use Microsoft Office and AI productivity tools to support the development, formatting and presentation of client proposals, reports and business development materials.This is a six-month, full-time internship with the potential to transition into a permanent position, subject to performance and business requirements

Responsibilities

1. Proposal Development & Document ProductionPrepare and develop professional PowerPoint presentations, proposals and reports for consultancy projects, business development and client activities.Use approved AI tools to support proposal development, content creation, research, document structuring and presentation design, ensuring all outputs are reviewed for accuracy and confidentiality.Assist in preparing responses to Requests for Proposals (RFPs), Requests for Information (RFIs) and other client submissions.Support the team in developing property and facilities management-related proposals, including service descriptions, scope of work, methodologies and supporting materials.Prepare and format MS Word documents, reports and other business documentation to a high standard.Maintain and update trackers, budgets and financial information using Microsoft Excel.2. Administrative & Operational SupportProvide day-to-day administrative support to the Property & Asset Management team.Coordinate meetings, appointments and calendars for department members.Prepare meeting minutes, memos, letters and internal and external correspondence.Organise and maintain departmental records, files and documents, ensuring accurate record-keeping and easy retrieval.Assist with the preparation and distribution of property-related documents, including leases and contracts.Support travel arrangements, expense reporting and other departmental administrative requirements.Provide general operational and project support to the team as required.RequirementsBachelor’s degree in business administration, Management, Real Estate or a related discipline.Recent graduate who is available to join on a full-time basis for a six-month internship.Strong PowerPoint skills are essential, with the ability to develop professional, visually appealing presentations.Good working knowledge of Microsoft Excel, including data organisation, trackers and reporting.Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word and Outlook).Familiarity with AI productivity tools and their application in document preparation, research and presentation development.Knowledge of RFPs, tender submissions and proposal preparation would be an advantage.Previous internship or work experience in administration, Property Management, Facilities Management or Asset Management would be an added advantage.Strong written and verbal English communication skills.Excellent attention to detail, organisational skills and ability to manage multiple priorities.Proactive, resourceful and comfortable working independently as well as supporting a wider team.Ability to handle confidential information with discretion.