Administrator
Throne Properties · Dubai, United Arab Emirates
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Candidates without prior Dubai real estate experience may start at AED 3,000 per month.About Throne PropertiesThrone Properties is a Dubai-based real estate brokerage specializing in property sales, leasing, and investment opportunities. We are looking for a well-organized, proactive, and professional Administrative Officer to support our daily operations and ensure the smooth functioning of our office.Key Responsibilities1. Office AdministrationManage daily office operations and administrative activities.Maintain office records, files, documents, and databases.Handle incoming calls, emails, correspondence, and visitor inquiries professionally.Coordinate office supplies, maintenance, and general administrative requirements.Maintain a clean, organized, and professional office environment.2. Real Estate AdministrationPrepare, organize, and maintain real estate documents and transaction files.Assist agents with property listings, client documentation, and transaction coordination.Maintain records of property listings, client information, and transaction progress.Coordinate with developers, landlords, buyers, sellers, and other relevant parties.Assist with real estate forms and documentation, including Forms A, B, and F, as applicable.3. HR & Staff CoordinationMaintain employee records, attendance, leave records, and related documentation.Assist HR with interview scheduling, onboarding, and employee documentation.Coordinate internal meetings, appointments, and staff communications.4. CRM & ReportingUpdate company CRM systems and maintain accurate records.Prepare daily, weekly, and monthly administrative reports.Track pending documentation and follow up with responsible team members.Ensure records are accurate, organized, and updated on time.5. Transaction & Conveyancing SupportAssist with property transfer procedures and coordinate with conveyancing teams.Follow up on NOCs, developer approvals, trustee appointments, and other transaction requirements.Coordinate documentation with banks, mortgage teams, developers, and Dubai Land Department-related service providers, as applicable.Monitor transaction deadlines and ensure timely follow-up until completion.RequirementsPrevious experience in administration; Dubai real estate experience is an advantage.Strong organizational, multitasking, and time-management skills.Good written and verbal communication skills in English.Proficiency in Microsoft Office, including Excel, Word, and Outlook.Familiarity with CRM systems and real estate portals is an advantage.Attention to detail, professionalism, confidentiality, and a proactive attitude.Ability to work under pressure and coordinate effectively with multiple departments.Preferred Candidate ProfileWe are looking for someone who takes ownership, follows up without constant supervision, maintains accurate records, communicates professionally, and supports the team in achieving operational targets.