CEO Office Manager

Job Description Schedule and coordinate the CEO’s internal, external, and virtual meetings. Coordinate attendees, agendas, and required meeting materials. Attend meetings when required and provide administrative support. Prepare accurate Minutes of Meeting, documenting key decisions, action items, responsibilities, and deadlines. Circulate meeting minutes to relevant stakeholders and maintain proper records. Follow up on assigned actions and provide regular status updates to the CEO. Escalate delayed or unresolved matters when necessary. Provide administrative and coordination support to the CEO. Coordinate with internal departments and external stakeholders. Handle confidential information and executive documents professionally. Prepare presentations, reports, and executive summaries. Manage business travel arrangements, including flights, hotels, visas, transportation, and itineraries. Manage the CEO’s calendar, appointments, and communications. Ensure effective communication and follow-up across departments. Maintain organized records of meetings, decisions, and executive activities. Prepare periodic follow-up reports on pending actions and deliverables. Use Excel and Google Sheets to analyze data, prepare reports, and create dashboards to support the CEO in tracking performance and daily operations. Job Requirements Bachelor’s degree in Business Administration or related field preferred. 5–10 years of experience as Executive Assistant, Personal Assistant, or Administrative Coordinator. Strong organizational and time management skills. Fluent communication and documentation skills in English and Arabic. High attention to detail and strong follow-up capabilities. Ability to handle confidential information professionally. Proficiency in Microsoft Office and virtual meeting platforms. Proficiency in Excel and Google Sheets, with the ability to analyze data and create dashboards and reports.