Design & Projects Executive

Design & Projects ExecutiveReports to: Director – Property, Projects & FacilitiesJob Purpose:To act as the central coordination point between Bateel and its franchise partners on all day-to-day design and project matters, from site finalisation through to store handover. The role manages design queries, drawing and material submissions, technical coordination and project tracking across multiple markets, ensuring franchise stores are delivered in line with Bateel design and operational standards, and with clear visibility of status, risks and outstanding decisions. By handling coordination and follow-up, the role allows the senior Projects team to focus on major design decisions and overall project governance.Key Accountabilities:Franchise Partner CoordinationAct as the single point of contact for franchise partners on day-to-day design and project matters, responding to queries promptly and within agreed service levels.Guide franchise partners through the structured delivery process, from site finalisation and layout development through to design approval, fit-out and handover.Communicate Bateel requirements, timelines and agreed design fees clearly, and flag any requests that fall outside the agreed scope or programme.Design & Technical SubmissionsReceive, log and circulate design drawings, material samples, specifications and technical submissions for internal review.Consolidate comments from Design, Projects, Operations and other stakeholders and issue clear, consolidated feedback to franchise partners and their consultants.Track revisions, resubmissions and approvals, and maintain an accurate record of approved drawings and materials for each store.Carry out first-level checks of submissions against Bateel brand guidelines, design standards and operational requirements, escalating deviations to the Projects team.Project Tracking & ReportingDevelop and maintain the franchise store tracker covering all active projects, including stage, timelines, submissions, costs, risks and outstanding decisions.Prepare regular status updates and reports for the Director – Property, Projects & Facilities and senior stakeholders.Identify technical issues and potential delays early, reducing site-stage changes and rework, and escalate risks with proposed actions.Internal Coordination & AdministrationCoordinate with internal teams (Design, Projects, Operations, Retail, Finance and Franchise) to obtain inputs and close out actions on time.Follow up on design consultant and supplier deliverables, quotations and fee invoices related to franchise projects.Maintain organised project documentation and support the continuous improvement of franchise delivery processes, templates and checklists.Final approvals and major project decisions remain with the Director – Property, Projects & Facilities and relevant stakeholders.Experience requirement:Bachelor’s degree in interior design, Architecture, Project Management or a related field.2–4 years’ experience in design coordination, project coordination or fit-out, ideally within retail, F&B or hospitality.Experience working with franchise partners, landlords or multiple external stakeholders is an advantage.Good understanding of fit-out drawings, material submittals, technical approvals and basic MEP coordination.Ability to read and review drawings, working knowledge of AutoCAD is preferred.Strong skills in MS Excel, PowerPoint and project tracking tools.Excellent written and verbal communication in English; Arabic is an advantage.Highly organised, detail-oriented and able to manage multiple projects across markets simultaneously.Willingness to travel within the GCC and to franchise markets as required.*Due to the volume of applications we are receiving ONLY SHORTLISTED CANDIDATES FOR INTERVIEW will be contacted.