Event Project Executive

Job SummaryThe Project Team is responsible for planning, coordinating, and executing strategic corporate events and experiential campaigns from concept implementation through successful completion. Acting as the bridge between the approved proposal and the liveevent, the team transforms creative ideas into seamless, memorable experiences. Every concept, touchpoint, and detail presented in the proposal is brought to life through meticulous planning, vendor management, and flawless execution.Working in a fast-paced environment, this role requires strong project and time management, sourcing, coordination, and problem-solving skills while ensuring projects are delivered on time, within budget, and to the highest quality standards.Job Responsibilities

• Execute strategic corporate events, brand activations, and experiential projects assigned by the superior from pre-production through post-event completion.
• Transform approved event proposals and creative concepts into practical, executable event experiences, ensuring the final delivery reflects the client's vision and the approved presentation.
• Source, evaluate, and recommend suitable venues, vendors, suppliers, entertainers, production partners, and event materials based on project requirements, quality, budget, and timelines.
• Obtain quotations, negotiate pricing and deliverables, compare proposals, and manage procurement processes to achieve the best value without compromising quality.
• Coordinate and communicate effectively with clients, internal teams, vendors, and external partners to ensure smooth project planning and execution.
• Develop and maintain detailed project timelines, production schedules, checklists, and operational plans to ensure all milestones and deadlines are achieved.
• Manage on-site event operations, oversee vendors and suppliers, troubleshoot issues promptly, and ensure seamless event delivery.
• Ensure all event deliverables meet the company's quality standards, client expectations, safety requirements, and approved budgets.
• Build and maintain strong relationships with reliable vendors and suppliers for future projects.
• Monitor project progress and proactively identify potential risks, providing timely solutions to ensure successful execution.
• Prepare and submit comprehensive post-event reports, including project evaluations, budget reconciliation, and recommendations for future improvements.
• Work independently and collaboratively with cross-functional teams while maintaining a positive attitude and commitment to achieving project objectives and deadlines.
• Perform any other ad-hoc duties assigned by the Management from time to time.Requirements & Skills
• At least 2 – 4 years of working experience in the related field
• Required skills: MS Office (Power Point, Excel, Word)
• Possess good interpersonal skills, time management, project planning and organizing skills
• Proactive problem-solving mindset with the ability to remain calm under pressure and adapt to changing priorities.
• Able to work independently without much supervision from superior and able to work in team as well
• Always maintain a professional standard of grooming and business attire when engaging with clients, partners, vendors, and other external stakeholders. Professional presentation should reflect the company's brand values, professionalism, and commitment to excellence.
• Required language(s): English, Chinese, Bahasa Malaysia
• Possess own transport
• Applicant must be willing to work long hours and/or on weekends/Public Holiday