Events Specialist / Manager (Conferences & Exhibitions)

About w.mediaw.media is a leading B2B media and events platform serving the digital infrastructure community across Asia Pacific and beyond. We connect thought leaders and innovators shaping the future of data centers, cloud, connectivity, AI and sustainable digital ecosystems through our portfolio of international conventions, summits, awards and networking events.Read about us: https://w.media/our-story/Role Overvieww.media is looking for an energetic, organised and resourceful Events Specialist / Manager to support the planning, coordination and successful execution of our growing portfolio of international events.You will work closely with our regional events, sales, marketing and conference production teams to deliver professional and engaging experiences for delegates, speakers, sponsors and exhibitors.The role is ideal for someone who enjoys organising events, solving problems, working with people and managing multiple projects in a dynamic international environment.Key ResponsibilitiesEvent Planning & CoordinationPlan, coordinate and execute conferences, exhibitions, summits, awards ceremonies and networking events.Develop event timelines, production schedules, operational checklists and project plans.Coordinate with internal teams to ensure event requirements and deadlines are met.Manage event logistics, including venues, catering, audiovisual equipment, signage, furniture and event materials.Identify potential operational challenges and implement practical solutions.Venue & Supplier ManagementLiaise with hotels, convention centres, contractors and event service providers.Source quotations, compare proposals and coordinate supplier arrangements.Assist with contract negotiations, procurement and budget management.Ensure suppliers deliver agreed services according to event requirements and timelines.Maintain strong working relationships with local and international event partners.Exhibition & Sponsorship FulfilmentCoordinate exhibition floor plans, booth arrangements and exhibitor requirements.Work closely with the sales team to ensure sponsorship commitments and deliverables are fulfilled.Communicate with exhibitors and sponsors regarding event logistics, branding and setup requirements.Oversee the preparation of event signage, promotional materials and branding installations.Delegate & Speaker ExperienceCoordinate registration arrangements, attendee communications and onsite reception.Support speaker and VIP arrangements, including schedules, hospitality and logistical requirements.Work with conference producers to ensure smooth execution of presentations, panel discussions and networking sessions.Deliver a positive and professional experience for attendees, speakers, sponsors and partners.Onsite Event ManagementSupervise event setup, rehearsals, registration and daily operations.Coordinate onsite staff, contractors, vendors and temporary personnel.Troubleshoot operational issues and respond promptly to unexpected situations.Ensure events run smoothly, safely and according to schedule.Oversee event dismantling and completion of operational requirements.Post Event ManagementCoordinate supplier payments, expense reconciliation and event reporting.Gather feedback from delegates, sponsors and internal stakeholders.Review operational performance and identify opportunities for improvement.Maintain accurate event documentation, supplier records and operational databases.RequirementsExperience in event management, conference organisation, hospitality, exhibitions or related fields is preferred.Strong organisational skills with excellent attention to detail.Ability to manage multiple projects, deadlines and stakeholders simultaneously.Confident communicating with suppliers, clients and international colleagues.Resourceful, proactive and comfortable resolving problems independently.Good working knowledge of Microsoft Office or Google Workspace.Good command of written and spoken English.Experience organising B2B conferences, exhibitions or corporate events is an advantage.Comfortable working in a fast paced environment and travelling internationally when required.For Events Manager applicants: Prior experience independently managing events, budgets, suppliers and onsite teams will be an advantage.