Executive Assistant & Legal Administration (Russian speaker)

About the RoleWe are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to two Co-CEOs, while also assisting the Legal Department with document management and administrative coordination.This role combines executive-level support with legal administration, requiring excellent organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment.Key ResponsibilitiesExecutive SupportManage complex calendars for two Co-CEOs, including scheduling meetings, coordinating appointments, and prioritizing commitments.Organize business travel, including flights, accommodation, transportation, and itineraries.Coordinate internal and external meetings, prepare agendas, and ensure timely follow-up on action items.Prepare presentations, reports, correspondence, and other executive materials.Act as a key point of contact between executives, internal stakeholders, and external partners.Track deadlines, follow up on assignments, and ensure smooth execution of administrative processes.Handle sensitive and confidential information with the highest level of discretion.Provide day-to-day administrative and organizational support to ensure efficient executive operations.Legal Administration & Document ManagementProvide administrative and coordination support to the Legal Department.Organize, maintain, and update electronic and physical filing systems for contracts, corporate documents, and other legal records.Maintain contract registers, document trackers, and internal databases, ensuring accuracy and completeness.Coordinate document circulation, internal approvals, signatures, and archiving.Monitor document statuses, renewal dates, and relevant administrative deadlines.Liaise with internal departments, external counterparties, and service providers on documentation and administrative matters.Assist with preparing, formatting, proofreading, and organizing documents and correspondence.Support the Legal Team with meeting coordination, document collection, and administrative follow-ups.Ensure proper filing, accessibility, and confidentiality of corporate and legal documentation.RequirementsProven experience as an Executive Assistant, Personal Assistant, Team Assistant, or in a similar administrative support role.Strong experience supporting senior executives and managing complex schedules and competing priorities.Experience working with corporate documentation, contracts, document management, or administrative processes.Excellent organizational, multitasking, and time-management skills.Strong attention to detail and a structured approach to work.Excellent written and verbal communication skills in Russian and English.Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).High level of professionalism, discretion, confidentiality, and independence.Ability to work effectively in a dynamic, fast-paced environment.Nice to HavePrevious experience providing administrative support to a Legal Department.Familiarity with contract administration, document control, or corporate record management.Experience in an investment group, consulting firm, or international corporate environment.What We OfferOpportunity to work within an international investment group.Direct exposure to senior leadership and executive-level decision-making.A dynamic role combining executive support and legal administration.Modern office located in One Central, Dubai.