Executive Assistant

Overall responsibility to provide direct support to the Commercial Director in all administrative and organizational matters in an efficient and effective manner. This includes managing schedules, coordinating meetings, handling correspondence, and ensuring the smooth operation of the departments.Key Responsibilities Support the Commercial Director and provide additional support to ensure that company goals and objectives are accomplished and that operations run efficientlyMaintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflowsManage communication with employees by liaising with internal and external executives on various projects and tasksPlan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheldMaintain leads, create workflows, formulas, reports & trackers in CRMOrganizing, filing, and maintaining documents, records in a systematic mannerCreate detailed PowerPoint presentations, spreadsheets, and formatting documentsCoordinating and managing special projects as assigned, ensuring timely and successful completionLiaise with the Zoho developer to implement effective systems that enhance the company's operational efficiencyUphold and enhance the company's reputationActively participate in committee meetings, promote ideas and suggestionsEnsure to complete CBC academy and all other internal trainingsAttributes & SkillsTime management and ability to meet deadlinesCapable with multi-tasking in a deadline environmentEffective written and verbal communication skillsCompetency in Microsoft applications including Word, Excel, and OutlookExcellent administration and secretarial skillsDiscretion and confidentiality of information is mustProficiency with office productivity tools and an aptitude for learning new software and systemsExperience and Education5+ years of experience as an executive assistant, personal assistant, or similar roleExcellent MS Office knowledge and Zoho applicationStellar written and oral communication skillsBasic project management and coordination skills preferred