Executive Assistant

Job Description Manage the executive's calendar, meetings, calls and priorities Screen emails and requests, and flag what needs attention first Prepare briefing notes, reports and presentations Run the daily office: reception, supplies, equipment and facilities Manage incoming and outgoing mail, couriers and correspondence Coordinate with vendors and service providers Organize meetings: agendas, rooms, materials and minutes Support HR with onboarding logistics, attendance records and staff requests Track actions and deadlines, and follow up with owners Host visits by customers, auditors and guests Act as the first point of contact for the executive office, internal and external Draft and proofread emails and letters in Arabic and English Pass instructions between the executive and farm and department teams Book travel, accommodation, transport and visas for management and visitors Process expense claims, petty cash, purchase requests and invoices with Finance and Procurement Track office spending against the approved budget Keep files, contracts and records organized and easy to find Handle confidential information with discretion Keep the office filing and document system current and audit-ready Keep meeting rooms, equipment and refreshments ready for every session Apply office safety and security rules, and report risks immediately Job Requirements Bachelor's degree in Business Administration, Office Management or a related field 3–6 years as an executive assistant or office manager, ideally supporting senior management Fluent in English language is a must, French is preferred. Strong working knowledge of Microsoft Office, document management and business correspondence Organization, time management and attention to detail Clear writing and communication in Arabic and English Discretion and trusted handling of confidential information Calm under pressure; proactive and reliable