Executive Assistant/Global HR Assistant

Job Title: Executive Assistant/HR Assistant

Location: Dubai, GCC (hybrid working)Reports To: Co-Founder & Co-Chief Executive Officer, HR Manager & Operations Director

Department: Operations TeamContract Type: Full-time, PermanentSalary Range: 6,000-8,000 AED per month (depending on experience)ABOUT USBacchus is a creative agency offering public relations, production, and social media services to inspirational brands across the breadth of the luxury lifestyle sector.

Female-founded and headquartered in London, the agency has offices in New York City, Miami, and the GCC, with a global network of partners.THE ROLEWe are looking for an enthusiastic and proactive Executive Assistant/HR Assistant to join our dynamic global agency. In this role, you will play a key part in supporting our Co-Founder & Co-Chief Executive officer and Global HR Manager across a wide range of functions. This is a great opportunity to collaborate with our global offices in the US and UK, gaining valuable international experience.KEY RESPONSIBILITIESPersonal Assistant DutiesManage personal administration for Co-Founder & Co-Chief Executive Officer, including scheduling medical appointmentsOversee and coordinate her children’s schedule, when applicableCoordinate personal errands, including home requirementsOrganise comprehensive travel arrangements, bookings and create travel schedulesManage Co-Founders expenses and provide receipts to the finance team in a timely and clear manner.Diary & Communication ManagementMaintain full diary management and act as a primary point of contact for client and team liaisonSchedule meetings and calls across multiple platforms, including Zoom, Microsoft Teams, and Google MeetManage all formal invitations and guest correspondence for Co-Founder & Co-Chief Executive Officer.Office Administration & OperationsOversee day-to-day office functions, including procurement of supplies and equipment maintenanceCollaborate closely with the Operations and HR teams on administrative processes.Coordinate facilities management, including maintenance and safety assessments (FRA, PAT Testing) where applicableEnsure the general office environment and storage areas are maintained to a high standard.HR SupportProvide day-to-day administrative support to the Global HR Manager across a range of HR admin functionsLead on GGC & KSA visa applications, including owning the AXS portal. Knowledge and experience on the AXS portal and government bodies is essential for the roleAssist with global visa applications and right-to-work checksSupport the performance review process by scheduling key dates, sending reminders, and keeping records up to dateSupport the onboarding and off-boarding processes, including documentation and systems setupManage the GCC/KSA recruitment inbox and coordinate interview scheduling.Benefits25 days of annual leave plus agreed state holidaysWe give you one additional day of holiday entitlement per year served, capped at five daysAnnual flight ticket home to your country of passport issue or alternative flight budget - after one year of employmentPremium private medical insurance10% commission on any fees introduced to the companyRemote working for 10 days over the summer