Executive Secretary

Job Title: Executive Secretary

Location: Off-site (UAE | Work from Home)Company DescriptionAbout RothanaRothana is an international healthcare company established in 2013, focused on bringing innovative healthcare solutions and technologies to markets across the Middle East, Africa, and Europe.The company operates across medical, cosmetic, and nutritional sectors, with a strong focus on advanced healthcare technologies, including diabetes, wound care, longevity, and other innovative medical solutions.

Rothana works with international manufacturers, healthcare organizations, distributors, and strategic partners to introduce and expand innovative products and technologies across its markets.As part of Rothana’s continued growth and regional expansion, we are currently establishing a new back-office operation in Egypt to support our international business activities.During this expansion phase, we are hiring multiple positions across different business functions, including operations, business development, marketing, market research, project coordination, and administrative support.This is an opportunity to join a growing international organization, work directly with teams and partners across multiple countries, and become part of Rothana’s next stage of expansion.Job DescriptionWe are looking for an Executive Secretary to support the CEO in managing daily operations and coordinating with our international manufacturers and exclusive distributors.The role will focus on ensuring smooth communication, order processing, shipments, regulatory documentation, tenders, and distributor support.Key ResponsibilitiesCoordinate daily communication with international manufacturers and distributorsManage orders from purchase order through shipment and final deliveryFollow up on quotations, invoices, payments, production, and logisticsCoordinate product registration and regulatory documentation with manufacturers and distributorsPrepare and organize agreements, authorization letters, and other commercial documentsSupport distributors with technical, scientific, marketing, and product informationCoordinate government and private tenders, including pricing and required documentationSupport the CEO with meetings, operational follow-ups, and weekly action plansAttend meetings, exhibitions, and conferences with the CEO when requiredTravel when required for distributor meetings, exhibitions, and company projectsQualificationsBachelor’s degree preferredExperience in operations, supply chain, distributor management, or a similar roleHealthcare or medical industry experience is an advantageStrong organizational, communication, and follow-up skillsGood attention to detail and ability to manage multiple tasksProficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and OutlookGood English communication skillsFlexible and willing to travel internationally when required