Executive Secretary

Job Summary:One of our clients are seeking an Executive Secretary who provides high-level administrative and organizational support to senior executives. The role ensures efficient day-to-day operations by managing schedules, communications, documentation, and confidential information while acting as a key liaison between executives, internal teams, and external stakeholders.

Key Responsibilities

Manage executive calendars, meetings, travel arrangements, and appointmentsPrepare, review, and format correspondence, reports, presentations, and official documentsHandle incoming and outgoing communications, including emails, calls, and visitorsMaintain accurate filing systems (physical and digital) and ensure document confidentialityCoordinate meetings, prepare agendas, take minutes, and follow up on action itemsAct as a point of contact between executives and internal/external partiesSupport executives in administrative tasks to optimize time and productivityMonitor deadlines and ensure timely completion of assigned tasksAssist in organizing events, conferences, and business tripsPerform other administrative duties as assigned by management

Qualifications

Bachelor’s degree in Business Administration, Secretarial Studies, or a related fieldMinimum of 3–5 years of experience as an Executive Secretary or in a similar roleStrong organizational, multitasking, and time-management abilitiesHigh level of professionalism and discretion in handling confidential informationProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Ability to work independently and under pressure